City of Kingsport Large Meter Testing & Repair ITB 2026
City of KingsportCity · Kingsport, TN- Due
- Sep 15, 2026
- Deadline passed
- Posted
- Aug 22, 2026
- Contract term
- 1 year
- Primary contact
- Brent Morelock
- (423) 229-9315
The 30-second brief
The City of Kingsport is soliciting bids for the on-site accuracy testing and repair of approximately 260 large water meters (3 to 12 inches). Bids are due by September 15, 2026, and the project must be completed by October 31, 2026.
Evaluation reports for each meter setting, Meter readings, Test results, Performance analysis, Repair and re-test documentation
Lowest responsible bidder, company and employee qualifications, product service guarantee, necessary resources, agreement with terms and conditions, cost
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Summary
The City of Kingsport is soliciting bids for the on-site accuracy testing and repair of approximately 260 large water meters (3 to 12 inches). Bids are due by September 15, 2026, and the project must be completed by October 31, 2026.
EVALUATION CRITERIA
6- Lowest responsible bidder
- Company and employee qualifications
- Product service guarantee
- Necessary resources
- Agreement with terms and conditions
- Cost
REQUIRED DELIVERABLES
5- Evaluation reports for each meter setting
- Meter readings
- Test results
- Performance analysis
- Repair and re-test documentation
REQUIRED ATTACHMENTS
5- Bid bond or certified check
- Contractor license information
- Signed and Notarized Affidavits Form
- Completed Bid Envelope Cover
- Bid Proposal Form
- Submit to
- Procurement Manager, City of Kingsport, 415 Broad St., Kingsport, TN 37660
- Duration
- 36 months
- Scope location
- Kingsport, TN
Questions about this ITB
How do I respond to this ITB from City of Kingsport?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Procurement Manager, City of Kingsport, 415 Broad St., Kingsport, TN 37660. For questions, contact Brent Morelock.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Kingsport in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brent Morelock at (423) 229-9315. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Evaluation reports for each meter setting, Meter readings, Test results, Performance analysis, Repair and re-test documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder, company and employee qualifications, product service guarantee, necessary resources, agreement with terms and conditions, cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Kingsport?
All active and historical solicitations from City of Kingsport are tracked and searchable. As a city agency, City of Kingsport regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond or certified check, Contractor license information, Signed and Notarized Affidavits Form, Completed Bid Envelope Cover, Bid Proposal Form. Review the full document from City of Kingsport for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kingsport, TN. Review the full solicitation for detailed scope requirements.