City of Kalamazoo Liquid Phosphate Supply IFB 19000-015.0 - 2026
City of KalamazooCity · Kalamazoo, MI- Due
- Sep 22, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 1 year
- Primary contact
- Dylan Doak
- (269) 337-8454
The 30-second brief
The City of Kalamazoo is soliciting sealed bids for a one-year term contract for the supply of Liquid Phosphate water treatment chemicals (Bid Reference #: 19000-015.0). The scope includes approximately 1,200,000 lbs of mini-bulk delivery, 65,500 lbs in 55-gallon drums, and 262,000 lbs of true bulk delivery. The required product is a 32% active blended phosphate liquid (Carus 8700 or equivalent meeting specific gravity and pH requirements) certified under ANSI/NSF Standard 60. Deliveries will be made to multiple locations including the Stockbridge Avenue facility and various water stations. The contract term begins January 1, 2027, with options for four one-year extensions. Bids are due by September 22, 2026, at 2:30 p.m. Local Time. Requirements include SDS submission, insurance compliance ($1M CGL/Auto), and adherence to the City's local preference and ex-offender policies.
Bid and Award pages, SDS, ANSI/NSF Standard 60 certification, Bidder Questionnaire, Local Preference Certification, Ex-Offender Policy Checklist
Price, responsiveness, responsibility, delivery time, conformance to specifications, incidental costs
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Summary
The City of Kalamazoo is soliciting sealed bids for a one-year term contract for the supply of Liquid Phosphate water treatment chemicals (Bid Reference #: 19000-015.0).
The scope includes approximately 1,200,000 lbs of mini-bulk delivery, 65,500 lbs in 55-gallon drums, and 262,000 lbs of true bulk delivery. The required product is a 32% active blended phosphate liquid (Carus 8700 or equivalent meeting specific gravity and pH requirements) certified under ANSI/NSF Standard 60. Deliveries will be made to multiple locations including the Stockbridge Avenue facility and various water stations. The contract term begins January 1, 2027, with options for four one-year extensions. Bids are due by September 22, 2026, at 2:30 p.m. Local Time. Requirements include SDS submission, insurance compliance ($1M CGL/Auto), and adherence to the City's local preference and ex-offender policies.
EVALUATION CRITERIA
6- Price
- Responsiveness
- Responsibility
- Delivery time
- Conformance to specifications
- Incidental costs
REQUIRED DELIVERABLES
6- Bid and Award pages
- SDS
- ANSI/NSF Standard 60 certification
- Bidder Questionnaire
- Local Preference Certification
- Ex-Offender Policy Checklist
REQUIRED ATTACHMENTS
3- Appendix A (Non-Discrimination Clause)
- SDS
- ANSI/NSF Certification
- Submit to
- Purchasing Division, 241 W. South Street, Kalamazoo, MI 49007
- Duration
- 12 months
- Scope location
- Kalamazoo, MI
Questions about this IFB
How do I respond to this IFB from City of Kalamazoo?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Division, 241 W. South Street, Kalamazoo, MI 49007. For questions, contact Dylan Doak.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Kalamazoo in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dylan Doak at (269) 337-8454. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid and Award pages, SDS, ANSI/NSF Standard 60 certification, Bidder Questionnaire, Local Preference Certification, Ex-Offender Policy Checklist. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, responsiveness, responsibility, delivery time, conformance to specifications, incidental costs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Kalamazoo?
All active and historical solicitations from City of Kalamazoo are tracked and searchable. As a city agency, City of Kalamazoo regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A (Non-Discrimination Clause), SDS, ANSI/NSF Certification. Review the full document from City of Kalamazoo for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kalamazoo, MI. Review the full solicitation for detailed scope requirements.