City of Grand Haven - Architectural & Engineering Services for Public Safety Building Expansion and Renovation - 2026
City of Grand HavenCity · Grand Haven, MI- Due
- Dec 1, 2026
- 28 days left
- Posted
- Oct 23, 2026
- Primary contact
- Ashley Latsch
- (616) 847-4888
The 30-second brief
The City of Grand Haven is seeking proposals from qualified architectural and engineering firms to provide comprehensive professional services to evaluate, program, design, bid, and administer the expansion and renovation of the City's Public Safety building. The project involves evaluating the existing facility, identifying operational deficiencies, and developing a phased renovation and expansion plan to support Police, Fire, Emergency Operations, and community needs over the next 30-50 years, with an estimated construction budget of $11,000,000. Key planning considerations include expanded administrative and office spaces, modern emergency operations capabilities, enhanced training facilities, updated and expanded apparatus bays, dedicated firefighter decontamination areas, evidence and management records storage, employee wellness amenities, and a new approximately 3,300-square-foot garage. Proposals are due by December 1, 2026.
Programming report, Schematic plans, Renderings, Cost estimates for each design phase, Permit drawings, Bid documents, Construction administration reports, Record drawings
Demonstrated experience, technical expertise, project understanding, proposed approach, overall ability to meet the City's objectives, relevant public safety facility experience, qualifications of the proposed project team, cost, firm's ability to provide innovative, collaborative, and cost-effective solutions
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Summary
The City of Grand Haven is seeking proposals from qualified architectural and engineering firms to provide comprehensive professional services to evaluate, program, design, bid, and administer the expansion and renovation of the City's Public Safety building.
The project involves evaluating the existing facility, identifying operational deficiencies, and developing a phased renovation and expansion plan to support Police, Fire, Emergency Operations, and community needs over the next 30-50 years, with an estimated construction budget of $11,000,000. Key planning considerations include expanded administrative and office spaces, modern emergency operations capabilities, enhanced training facilities, updated and expanded apparatus bays, dedicated firefighter decontamination areas, evidence and management records storage, employee wellness amenities, and a new approximately 3,300-square-foot garage. Proposals are due by December 1, 2026.
EVALUATION CRITERIA
11- Demonstrated experience
- Technical expertise
- Project understanding
- Proposed approach
- Overall ability to meet the City's objectives
- Relevant public safety facility experience
- Qualifications of the proposed project team
- Cost
- Firm's ability to provide innovative
- Collaborative
- Cost-effective solutions
REQUIRED DELIVERABLES
8- Programming report
- Schematic plans
- Renderings
- Cost estimates for each design phase
- Permit drawings
- Bid documents
- Construction administration reports
- Record drawings
REQUIRED ATTACHMENTS
cover letter signed by an individual authorized to bind the firm contractually, firm qualifications, project team details and resumes, relevant project experience descriptions, project understanding narrative, project approach and methodology, proposed schedule, public engagement strategy, sustainability and resiliency approach, technology and innovation approach, cost control and value engineering process, client references, fee proposal, additional value-added services, required certifications and proof of professional licensure
REQUIRED STAFFING
13- Submit to
- [email protected]
- Scope location
- Grand Haven, MI
Questions about this RFP
How do I respond to this RFP from City of Grand Haven?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ashley Latsch.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Grand Haven in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley Latsch at (616) 847-4888. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Principal-in-Charge, Lead Architect, Civil Engineer, Structural Engineer, Mechanical Engineer, Electrical Engineer, Fire Protection Engineer, Technology/Security Consultant, Interior Designer, Landscape Architect, Cost Estimator, Construction Administrator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Programming report, Schematic plans, Renderings, Cost estimates for each design phase, Permit drawings, Bid documents, Construction administration reports, Record drawings. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated experience, technical expertise, project understanding, proposed approach, overall ability to meet the City's objectives, relevant public safety facility experience, qualifications of the..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Grand Haven?
All active and historical solicitations from City of Grand Haven are tracked and searchable. As a city agency, City of Grand Haven regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: cover letter signed by an individual authorized to bind the firm contractually, firm qualifications, project team details and resumes, relevant project experience descriptions, project understanding n. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Grand Haven for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grand Haven, MI. Review the full solicitation for detailed scope requirements.