City of Gladstone - Mobile Music and Community Event Stage - RFP 2026
City of GladstoneCity · Gladstone, OR- Due
- Dec 1, 2026
- 20 days left
- Posted
- Oct 1, 2026
- Primary contact
- Jon Legarza
- (503) 656-7957
The 30-second brief
The City of Gladstone, Oregon is requesting proposals for the purchase, manufacture, delivery, setup, and training associated with a new towable Mobile Music and Community Event Stage. The city seeks an approximately 24-foot-long by 15-foot-deep performance deck with an integrated roof canopy, hydraulic or powered deployment, electrical distribution system, and trailer transport configuration for community events. Proposals are due by December 1, 2026, at 5:00 p.m. Pacific Time, with required product delivery no later than May 1, 2027.
Approx. 24' Mobile Stage, Powered/Hydraulic Stage & Canopy Deployment, Hydraulic Leveling/Support System, Standard Stairs & Handrails, ADA Accessible Lift/System, Guardrails/Safety Equipment, Equipment Loading Ramp, Weather Protection/Windwall Package, Canopy Extension Panels, Decorative Stage Skirting, City of Gladstone Exterior Graphics, Marquee/Banner System, Rear/Upstage Graphic Backdrop, Electrical Upgrade/Distribution Package, Generator, Work/Setup Lighting, Theatrical Lighting Mounting Bars, Speaker Support/Hanging System, Storage Compartments, Deck Equipment Tie-Downs, Spare Tire and Mount, Shop Drawings/Engineering, On-Site Operator Training, Freight/Delivery to Gladstone Public Works, Setup and Commissioning
Technical Compliance, Stage Design & Functionality (25), Safety, Accessibility & Ease of Operation (15), Durability, Warranty, Service & Parts Support (15), Electrical, Lighting, Audio & Event Capabilities (10), Manufacturer/Vendor Experience & References (10), Ability to Meet Shop Drawing & Delivery Schedule (10), Total Delivered Cost & Overall Value (15)
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Summary
The City of Gladstone, Oregon is requesting proposals for the purchase, manufacture, delivery, setup, and training associated with a new towable Mobile Music and Community Event Stage.
The city seeks an approximately 24-foot-long by 15-foot-deep performance deck with an integrated roof canopy, hydraulic or powered deployment, electrical distribution system, and trailer transport configuration for community events. Proposals are due by December 1, 2026, at 5:00 p.m. Pacific Time, with required product delivery no later than May 1, 2027.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
25- Approx. 24' Mobile Stage
- Powered/Hydraulic Stage & Canopy Deployment
- Hydraulic Leveling/Support System
- Standard Stairs & Handrails
- ADA Accessible Lift/System
- Guardrails/Safety Equipment
- Equipment Loading Ramp
- Weather Protection/Windwall Package
- Canopy Extension Panels
- Decorative Stage Skirting
- City of Gladstone Exterior Graphics
- Marquee/Banner System
- Rear/Upstage Graphic Backdrop
- Electrical Upgrade/Distribution Package
- Generator
- Work/Setup Lighting
- Theatrical Lighting Mounting Bars
- Speaker Support/Hanging System
- Storage Compartments
- Deck Equipment Tie-Downs
- Spare Tire and Mount
- Shop Drawings/Engineering
- On-Site Operator Training
- Freight/Delivery to Gladstone Public Works
- Setup and Commissioning
REQUIRED ATTACHMENTS
5- Mandatory Pricing Form (Attachment A)
- Technical Compliance Form (Attachment B)
- Deposit and Payment Schedule (Attachment C)
- Reference Form (Attachment D)
- Proposer Certification and Signature (Attachment E)
- Submit to
- [email protected]
- Scope location
- Gladstone, OR
Questions about this RFP
How do I respond to this RFP from City of Gladstone?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jon Legarza.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gladstone in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jon Legarza at (503) 656-7957. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Approx. 24' Mobile Stage, Powered/Hydraulic Stage & Canopy Deployment, Hydraulic Leveling/Support System, Standard Stairs & Handrails, ADA Accessible Lift/System, Guardrails/Safety Equipment, Equipment Loading Ramp, Weather Protection/Windwall Package, Canopy Extension Panels, Decorative Stage Skirt. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Compliance, Stage Design & Functionality (25), Safety, Accessibility & Ease of Operation (15), Durability, Warranty, Service & Parts Support (15), Electrical, Lighting, Audio & Event Capabil..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gladstone?
All active and historical solicitations from City of Gladstone are tracked and searchable. As a city agency, City of Gladstone regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Mandatory Pricing Form (Attachment A), Technical Compliance Form (Attachment B), Deposit and Payment Schedule (Attachment C), Reference Form (Attachment D), Proposer Certification and Signature (Attac. Review the full document from City of Gladstone for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gladstone, OR. Review the full solicitation for detailed scope requirements.