City of Georgetown - Generator Maintenance Services - RFP No. 202617 (2026)
City of GeorgetownCity · Georgetown, TX- Due
- Jun 4, 2026
- Deadline passed
- Posted
- Apr 29, 2026
- Contract term
- 1 year
- Primary contact
- Veronica Ferriz
- (512) 930-3678
The 30-second brief
The City of Georgetown requests proposals for scheduled maintenance, inspections, testing, repairs, emergency response, and related services for city-owned power generators and automatic transfer switch (ATS) gear on a scheduled and as-needed basis. The scope includes preventive maintenance, quarterly inspections, annual maintenance, load bank testing, fuel polishing, fuel sampling and testing, and tank cleaning for a fleet of diesel generators across municipal facilities and water/wastewater plants. Sealed proposals must be electronically submitted through the City E-bid system on or before June 4, 2026, at 2:00 PM CST. A virtual non-mandatory pre-proposal meeting is scheduled for May 11, 2026, and written questions are due by May 15, 2026. Bidders must maintain proper licensing, meet insurance requirements, and provide references.
Quarterly inspections, Annual maintenance, Preventive maintenance, Corrective maintenance, Emergency repairs, Load bank testing, Fuel polishing, Fuel sampling and testing, Tank cleaning, ATS testing, Battery condition and load tests, And oil/filter changes for power generators and automatic transfer switch gear.
Proposed Team and Prior Experience of Key Personnel with Projects of Similar Size, Scope, and Scale (15 points), Respondent's Qualifications with Projects of Similar Size, Scope, and Scale (15 points), Methodology and Approach (40 points), Price Proposal (30 points)
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Summary
The City of Georgetown requests proposals for scheduled maintenance, inspections, testing, repairs, emergency response, and related services for city-owned power generators and automatic transfer switch (ATS) gear on a scheduled and as-needed basis.
The scope includes preventive maintenance, quarterly inspections, annual maintenance, load bank testing, fuel polishing, fuel sampling and testing, and tank cleaning for a fleet of diesel generators across municipal facilities and water/wastewater plants. Sealed proposals must be electronically submitted through the City E-bid system on or before June 4, 2026, at 2:00 PM CST. A virtual non-mandatory pre-proposal meeting is scheduled for May 11, 2026, and written questions are due by May 15, 2026. Bidders must maintain proper licensing, meet insurance requirements, and provide references.
EVALUATION CRITERIA
Proposed Team and Prior Experience of Key Personnel with Projects of Similar Size, Scope, and Scale (15 points), Respondent's Qualifications with Projects of Similar Size, Scope, and Scale (15 points), Methodology and Approach (40 points), Price Proposal (30 points)
REQUIRED DELIVERABLES
Quarterly inspections, Annual maintenance, Preventive maintenance, Corrective maintenance, Emergency repairs, Load bank testing, Fuel polishing, Fuel sampling and testing, Tank cleaning, ATS testing, Battery condition and load tests, And oil/filter changes for power generators and automatic transfer switch gear.
REQUIRED ATTACHMENTS
5- Certification and Acknowledgements
- Insurance Requirements Acknowledgement
- Bidder Reference
- Exceptions to Standard Form of Agreement - Exhibit D
- Addendum Acknowledgment
- Submit to
- https://gtowntx.ionwave.net/Login.aspx
- Duration
- 60 months
- Scope location
- Georgetown, TX
Questions about this RFP
How do I respond to this RFP from City of Georgetown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://gtowntx.ionwave.net/Login.aspx. For questions, contact Veronica Ferriz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Georgetown in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Veronica Ferriz at (512) 930-3678. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Quarterly inspections, Annual maintenance, Preventive maintenance, Corrective maintenance, Emergency repairs, Load bank testing, Fuel polishing, Fuel sampling and testing, Tank cleaning, ATS testing, Battery condition and load tests, And oil/filter changes for power generators and automatic transfer. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Team and Prior Experience of Key Personnel with Projects of Similar Size, Scope, and Scale (15 points), Respondent's Qualifications with Projects of Similar Size, Scope, and Scale (15 points)..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Georgetown?
All active and historical solicitations from City of Georgetown are tracked and searchable. As a city agency, City of Georgetown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification and Acknowledgements, Insurance Requirements Acknowledgement, Bidder Reference, Exceptions to Standard Form of Agreement - Exhibit D, Addendum Acknowledgment. Review the full document from City of Georgetown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Georgetown, TX. Review the full solicitation for detailed scope requirements.