City of Gary, IN Request for Proposals for Disaster Debris Monitoring Services 2026
City of GaryCity · Gary, IN- Due
- Nov 16, 2026
- 1 day left
- Posted
- Oct 31, 2026
- Contract term
- 1 year
- Primary contact
- Corrie Sharp
The 30-second brief
The City of Gary, IN is soliciting proposals for Disaster Debris Monitoring Services on an as-needed standby basis to document debris removal operations following significant weather events and disasters. The scope involves utilizing an Electronic Ticketing System for real-time digital load tracking, GPS coordinates, photos, timestamps, and paper receipts, along with truck capacity certification, hazardous waste screening, contractor invoice reconciliation, FEMA reimbursement support, and daily operational reporting. The contract term is one year with two optional one-year renewal terms. Proposals are due by November 16, 2026, at 10:00 AM CST, submitted to the BOW office at 401 Broadway, Gary, IN 46402, with an optional Notice of Intent to Respond due November 6, 2026. Evaluation criteria include Qualifications of Firm (25), Qualifications of Staff (25), Technical Approach (35), and Cost Proposal (15).
Qualifications of Firm 25, Qualifications of Staff 25, Technical Approach 35, Cost Proposal 15
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Summary
The City of Gary, IN is soliciting proposals for Disaster Debris Monitoring Services on an as-needed standby basis to document debris removal operations following significant weather events and disasters.
The scope involves utilizing an Electronic Ticketing System for real-time digital load tracking, GPS coordinates, photos, timestamps, and paper receipts, along with truck capacity certification, hazardous waste screening, contractor invoice reconciliation, FEMA reimbursement support, and daily operational reporting. The contract term is one year with two optional one-year renewal terms. Proposals are due by November 16, 2026, at 10:00 AM CST, submitted to the BOW office at 401 Broadway, Gary, IN 46402, with an optional Notice of Intent to Respond due November 6, 2026. Evaluation criteria include Qualifications of Firm (25), Qualifications of Staff (25), Technical Approach (35), and Cost Proposal (15).
EVALUATION CRITERIA
4- Qualifications of Firm 25
- Qualifications of Staff 25
- Technical Approach 35
- Cost Proposal 15
REQUIRED ATTACHMENTS
Proof of Insurance, W-9, SAM.gov Unique Entity ID and proof of active SAM.gov registration, Attachment A: Pricing Schedule, Attachment C: Non-Collusion Affidavit of Vendor, Attachment D: Certification Regarding Lobbying, Attachment E: Certification Regarding Debarment, Suspension, and Other Responsibility Matters, Attachment F: Conflict of Interest Certification, Attachment G: Certification Regarding Investment Activities in Iran, Attachment H: E-Verify Affidavit, Disclosure of any relationship with a debris removal contractor, Acknowledgment of all addenda and any exceptions to the City's contract form
REQUIRED STAFFING
8- Submit to
- BOW office 401 Broadway Gary, IN 46402
- Duration
- 36 months
- Scope location
- Gary, IN
Questions about this RFP
How do I respond to this RFP from City of Gary?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: BOW office 401 Broadway Gary, IN 46402. For questions, contact Corrie Sharp.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gary in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Corrie Sharp. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal, Project Manager, Operations Manager, Field Supervisor, Field/Site Monitors, Tower Monitors, Data Manager, Safety Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of Firm 25, Qualifications of Staff 25, Technical Approach 35, Cost Proposal 15" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gary?
All active and historical solicitations from City of Gary are tracked and searchable. As a city agency, City of Gary regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of Insurance, W-9, SAM.gov Unique Entity ID and proof of active SAM.gov registration, Attachment A: Pricing Schedule, Attachment C: Non-Collusion Affidavit of Vendor, Attachment D: Certification. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Gary for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gary, IN. Review the full solicitation for detailed scope requirements.
