City of Fayetteville - Tokay Park Pickleball Conversion Project - COF1516971 (2025)
City of FayettevilleCity · Fayetteville, NC- Due
- Dec 8, 2025
- Deadline passed
- Posted
- Nov 3, 2025
- Contract term
- 0 years
- Primary contact
- Kimberly Toon
- (910) 433-1942
The 30-second brief
The City of Fayetteville is requesting sealed bids for the Tokay Park Pickleball Conversion Project, project number COF1516971, located in Fayetteville, North Carolina. The work scope includes the demolition of existing tennis courts, including asphalt base, aggregate sub-base, and court fencing, followed by the reconstruction and reinstallation of court pavement for 3 tennis courts and 10 pickleball courts complete with new court fencing, athletic field equipment, concrete paving, concrete formwork, unit masonry, site clearing, site furnishings, and joint sealants. The project is federally funded through Community Development Grant (CDBG) funds from HUD and is subject to Davis-Bacon Act prevailing wage requirements, certified payroll reporting, Section 3 economic opportunities, and North Carolina state sales tax exemption for real property improvements. Bids are due by December 8, 2025, at 2:00 p.m. at City Hall, 433 Hay Street, Fayetteville, NC 28301. A non-mandatory pre-bid conference is scheduled for December 1, 2025, at 3:00 PM EST at 328 Hamilton Street, Fayetteville, NC 28301. Questions must be submitted in writing by email to Kimberly Toon by December 2, 2025, at 5:00 PM. Required submissions include a bid bond (5%), signed non-collusion affidavit, certificate of insurance, list of subcontractors, debarment statement, qualification of bidders, and financial condition certification.
Reconstruction of 3 tennis courts and 10 pickleball courts, Including demolition of existing tennis courts, Asphalt base, Aggregate sub-base, And court fencing, And reinstallation of court pavement, Court fencing, Athletic field equipment (tennis and pickleball net posts, Reels, Nets, Center tie-downs), Concrete paving, Unit masonry, Site clearing, Site furnishings, And joint sealants.
Total bid price (lowest responsive, responsible bidder), financial capacity and stability, experience with similar projects, technical competence and qualifications, capacity to perform, past performance record, compliance history, understanding of federal requirements
Hear what Fayetteville plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Fayetteville is requesting sealed bids for the Tokay Park Pickleball Conversion Project, project number COF1516971, located in Fayetteville, North Carolina.
The work scope includes the demolition of existing tennis courts, including asphalt base, aggregate sub-base, and court fencing, followed by the reconstruction and reinstallation of court pavement for 3 tennis courts and 10 pickleball courts complete with new court fencing, athletic field equipment, concrete paving, concrete formwork, unit masonry, site clearing, site furnishings, and joint sealants. The project is federally funded through Community Development Grant (CDBG) funds from HUD and is subject to Davis-Bacon Act prevailing wage requirements, certified payroll reporting, Section 3 economic opportunities, and North Carolina state sales tax exemption for real property improvements. Bids are due by December 8, 2025, at 2:00 p.m. at City Hall, 433 Hay Street, Fayetteville, NC 28301. A non-mandatory pre-bid conference is scheduled for December 1, 2025, at 3:00 PM EST at 328 Hamilton Street, Fayetteville, NC 28301. Questions must be submitted in writing by email to Kimberly Toon by December 2, 2025, at 5:00 PM. Required submissions include a bid bond (5%), signed non-collusion affidavit, certificate of insurance, list of subcontractors, debarment statement, qualification of bidders, and financial condition certification.
EVALUATION CRITERIA
8- Total bid price (lowest responsive, responsible bidder)
- Financial capacity and stability
- Experience with similar projects
- Technical competence and qualifications
- Capacity to perform
- Past performance record
- Compliance history
- Understanding of federal requirements
REQUIRED DELIVERABLES
Reconstruction of 3 tennis courts and 10 pickleball courts, Including demolition of existing tennis courts, Asphalt base, Aggregate sub-base, And court fencing, And reinstallation of court pavement, Court fencing, Athletic field equipment (tennis and pickleball net posts, Reels, Nets, Center tie-downs), Concrete paving, Unit masonry, Site clearing, Site furnishings, And joint sealants.
REQUIRED ATTACHMENTS
10- Completed Proposal Package
- Signed Non-Collusion Affidavit
- Certificate of Insurance
- Certification regarding Debarment and Suspension
- List of Subcontractors
- Qualifications of Bidders
- Certification of Financial Conditions
- Bid Bond 5%
- Performance Bond and Payment Bond
- City of Fayetteville General Contracting Terms
- Submit to
- https://www.fayettevillenc.gov/City-Departments/Finance/Purchasing/Bid-Opportunities
- Duration
- 3 months
- Scope location
- Fayetteville, NC
Questions about this BID
How do I respond to this Bid from City of Fayetteville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.fayettevillenc.gov/City-Departments/Finance/Purchasing/Bid-Opportunities. For questions, contact Kimberly Toon.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Fayetteville in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kimberly Toon at (910) 433-1942. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Reconstruction of 3 tennis courts and 10 pickleball courts, Including demolition of existing tennis courts, Asphalt base, Aggregate sub-base, And court fencing, And reinstallation of court pavement, Court fencing, Athletic field equipment (tennis and pickleball net posts, Reels, Nets, Center tie-dow. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total bid price (lowest responsive, responsible bidder), financial capacity and stability, experience with similar projects, technical competence and qualifications, capacity to perform, past performa..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Fayetteville?
All active and historical solicitations from City of Fayetteville are tracked and searchable. As a city agency, City of Fayetteville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 0 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Proposal Package, Signed Non-Collusion Affidavit, Certificate of Insurance, Certification regarding Debarment and Suspension, List of Subcontractors, Qualifications of Bidders, Certification. Review the full document from City of Fayetteville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fayetteville, NC. Review the full solicitation for detailed scope requirements.