City of Eustis - Enterprise Resource Planning (ERP) and Implementation Services - RFP #0012-26 (2026)
City of EustisCity · Eustis, FL- Due
- Nov 12, 2026
- 15 days left
- Primary contact
- Tracy Jeanes
- (352) 483-5475
The 30-second brief
The City of Eustis is seeking viable vendors to supply a turnkey system for municipal Financial, Payroll/HR, Utility Billing and Code Enforcement system, and Conversion, Modifications, and Training. Sealed proposals will be received by the Purchasing Department, 10 North Grove St., 3rd Floor, Eustis, Florida, up to Thursday, November 12, 2026 at 3:00 pm ET for RFP #0012-26. A non-mandatory pre-proposal teleconference will be held Wednesday, October 7, 2026 at 11:00 am ET. Vendors must contact Berry Dunn in writing to request teleconference information and submit questions via email.
Financial, Payroll/HR, Utility Billing and Code Enforcement system, Conversion, Modifications, Training
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Summary
The City of Eustis is seeking viable vendors to supply a turnkey system for municipal Financial, Payroll/HR, Utility Billing and Code Enforcement system, and Conversion, Modifications, and Training.
Sealed proposals will be received by the Purchasing Department, 10 North Grove St., 3rd Floor, Eustis, Florida, up to Thursday, November 12, 2026 at 3:00 pm ET for RFP #0012-26. A non-mandatory pre-proposal teleconference will be held Wednesday, October 7, 2026 at 11:00 am ET. Vendors must contact Berry Dunn in writing to request teleconference information and submit questions via email.
REQUIRED DELIVERABLES
6- Financial
- Payroll/HR
- Utility Billing and Code Enforcement system
- Conversion
- Modifications
- Training
REQUIRED ATTACHMENTS
3- Proposal Response Forms
- Functional and Technical Requirements/Capabilities
- Cost Worksheets
- Submit to
- Purchasing Department, 10 North Grove St., 3rd Floor, Eustis, Florida, 32726
- Scope location
- Eustis, Florida
Questions about this RFP
How do I respond to this RFP from City of Eustis?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 10 North Grove St., 3rd Floor, Eustis, Florida, 32726. For questions, contact Tracy Jeanes.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Eustis in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tracy Jeanes at (352) 483-5475. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Financial, Payroll/HR, Utility Billing and Code Enforcement system, Conversion, Modifications, Training. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Eustis?
All active and historical solicitations from City of Eustis are tracked and searchable. As a city agency, City of Eustis regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Response Forms, Functional and Technical Requirements/Capabilities, Cost Worksheets. Review the full document from City of Eustis for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Eustis, Florida. Review the full solicitation for detailed scope requirements.