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City of Elk Grove Water and Ice Machine Services Provider RFP 2026 - FM2602

City of Elk Grove, City of Elk Grove, CA·City

Submission deadline is today — June 12, 2026

May 18, 2026
Posted Date
Jun 12, 2026
Submission Deadline
Primary Contact
Vanessa McGill
Contract Term
3 years
Scope Location
Elk Grove, CA
Submission Address
[email protected]

Summary

The City of Elk Grove is soliciting proposals for a service provider to supply, install, and maintain in-line water and ice dispensing machines across nineteen locations in seven city buildings. Proposals are due June 12, 2026.

Evaluation Criteria

Firms Qualifications Experience and References, Qualifications and Experience of Personnel and Staffing, Work Plan, Quality and Responsiveness of the Proposal, Rates and Fees

Required Deliverables

Technical Proposal, Pricing Proposal, Introductory Letter, Table of Contents, Qualifications and Experience, Work Plan, Conflict of Interest Statement, References, Fees

Required Attachments

Attachment A: Evaluation and Selection Criteria, Attachment B: Water/Ice Dispenser Location Matrix, Attachment C: Cost Proposal, Attachment D: Sample General Services Contract, Exhibit E: Security Access Policy

Required Staffing Roles

principals
0
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Frequently Asked Questions

How do I respond to this RFP from City of Elk Grove?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 12, 2026. Proposals should be submitted to: [email protected]. For questions, contact Vanessa McGill.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Elk Grove?

Civic IQ tracks all active and historical solicitations from City of Elk Grove. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

Is this solicitation still open for submissions?

Based on the posted deadline of June 12, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Elk Grove for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Elk Grove in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Vanessa McGill. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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