City of El Mirage - Arc Flash Hazard Analysis Study - RFP #EM26-ARC01 (2026)
City of El MirageCity · El Mirage, AZ- Due
- Nov 10, 2026
- 14 days left
- Posted
- Oct 9, 2026
- Primary contact
- Valerie Ojeda
- (623) 876-2953
The 30-second brief
The City of El Mirage is soliciting proposals from qualified engineering firms to perform a comprehensive Arc Flash Hazard Analysis Study in accordance with NFPA 70E and IEEE 1584 standards. The scope encompasses data collection, system modeling, short-circuit analysis, protective device coordination, arc flash computations, warning label installation, and final reporting including system deficiencies and 4-hour staff training across 9 well sites, 8 booster stations, 5 generator switch gears, 1 sanitary lift station, 1 sanitary lift station generator transfer switch, 1 water reclamation facility, and 2 water reclamation facility generator transfer switches. Proposals are due by November 10, 2026, at 3:00 pm, with questions due by October 28, 2026. Submissions must be made electronically via the City's eProcurement portal.
Completed field data sheets, Updated one-line diagrams (PDF and native CAD format), Short-circuit study report, List of overstressed equipment, Protective device coordination report, Time-current coordination curves, Recommended protective device settings, Arc flash analysis report, Equipment summary table, Arc flash warning labels, Final documentation package including native modeling files (SKM, ETAP, Or EasyPower)
Technical Qualification & Experience (30%), Completeness of Scope (25%), Completeness of Scope (20%), Cost (20%), Proposed Schedule (5%)
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Summary
The City of El Mirage is soliciting proposals from qualified engineering firms to perform a comprehensive Arc Flash Hazard Analysis Study in accordance with NFPA 70E and IEEE 1584 standards.
The scope encompasses data collection, system modeling, short-circuit analysis, protective device coordination, arc flash computations, warning label installation, and final reporting including system deficiencies and 4-hour staff training across 9 well sites, 8 booster stations, 5 generator switch gears, 1 sanitary lift station, 1 sanitary lift station generator transfer switch, 1 water reclamation facility, and 2 water reclamation facility generator transfer switches. Proposals are due by November 10, 2026, at 3:00 pm, with questions due by October 28, 2026. Submissions must be made electronically via the City's eProcurement portal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Completed field data sheets, Updated one-line diagrams (PDF and native CAD format), Short-circuit study report, List of overstressed equipment, Protective device coordination report, Time-current coordination curves, Recommended protective device settings, Arc flash analysis report, Equipment summary table, Arc flash warning labels, Final documentation package including native modeling files (SKM, ETAP, Or EasyPower)
REQUIRED ATTACHMENTS
4- Certificates of Insurance
- License(s)
- Proposal
- Subcontractor's list
- Submit to
- https://procurement.opengov.com/portal/elmirageaz
- Scope location
- El Mirage, AZ
Questions about this RFP
How do I respond to this RFP from City of El Mirage?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/elmirageaz. For questions, contact Valerie Ojeda.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of El Mirage in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Valerie Ojeda at (623) 876-2953. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed field data sheets, Updated one-line diagrams (PDF and native CAD format), Short-circuit study report, List of overstressed equipment, Protective device coordination report, Time-current coordination curves, Recommended protective device settings, Arc flash analysis report, Equipment summar. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Qualification & Experience (30%), Completeness of Scope (25%), Completeness of Scope (20%), Cost (20%), Proposed Schedule (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of El Mirage?
All active and historical solicitations from City of El Mirage are tracked and searchable. As a city agency, City of El Mirage regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificates of Insurance, License(s), Proposal, Subcontractor's list. Review the full document from City of El Mirage for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: El Mirage, AZ. Review the full solicitation for detailed scope requirements.