City of Edmond - GIS Data Updates & Maintenance - RFP27-008 (2026)
City of EdmondCity · Edmond, OK- Due
- Nov 25, 2026
- 28 days left
- Posted
- Oct 12, 2026
- Contract term
- 1 year
- Primary contact
- Sheila Briesch
- (405) 359-4526
The 30-second brief
The City of Edmond, Oklahoma is seeking proposals from qualified vendors to provide services to update and maintain multiple GIS data layers as new development occurs in the City, as capital improvement projects are completed, as field corrections are identified, and as new planning and zoning projects are introduced. The project involves maintaining and updating GIS data layers such as base, easements, wastewater, water, stormwater, project areas, annotations, zoning, planned unit developments, specific use permits, and fiber within an ArcGIS environment. Vendors will perform field verification of visible infrastructure assets using survey-grade GNSS equipment capable of achieving +/-3 cm horizontal accuracy in State Plane Coordinates and verify legal descriptions and surveys within 24-48 hours. The submission deadline is November 25, 2026, with questions due by October 23, 2026. Required insurance includes Workers' Compensation, Comprehensive General/Public Liability and Property Damage coverage, and Cyber Liability Insurance.
GIS data updates and maintenance services for base, Easements, Wastewater, Water, Stormwater, Project areas, Annotations, Zoning, Planned unit developments, Specific use permits, And fiber layers, Including field verification and legal description checks.
Price, Implementation plan, Proposer profile, Bidder's qualifications and responsiveness to RFP, References
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Summary
The City of Edmond, Oklahoma is seeking proposals from qualified vendors to provide services to update and maintain multiple GIS data layers as new development occurs in the City, as capital improvement projects are completed, as field corrections are identified, and as new planning and zoning projects are introduced.
The project involves maintaining and updating GIS data layers such as base, easements, wastewater, water, stormwater, project areas, annotations, zoning, planned unit developments, specific use permits, and fiber within an ArcGIS environment. Vendors will perform field verification of visible infrastructure assets using survey-grade GNSS equipment capable of achieving +/-3 cm horizontal accuracy in State Plane Coordinates and verify legal descriptions and surveys within 24-48 hours. The submission deadline is November 25, 2026, with questions due by October 23, 2026. Required insurance includes Workers' Compensation, Comprehensive General/Public Liability and Property Damage coverage, and Cyber Liability Insurance.
EVALUATION CRITERIA
5- Price
- Implementation plan
- Proposer profile
- Bidder's qualifications and responsiveness to RFP
- References
REQUIRED DELIVERABLES
12- GIS data updates and maintenance services for base
- Easements
- Wastewater
- Water
- Stormwater
- Project areas
- Annotations
- Zoning
- Planned unit developments
- Specific use permits
- Fiber layers
- Including field verification and legal description checks
REQUIRED ATTACHMENTS
Proposal Response, Non-Collusion Affidavit
- Submit to
- https://edmondok.ionwave.net/Login.aspx
- Duration
- 12 months
- Scope location
- Edmond, OK
Questions about this RFP
How do I respond to this RFP from City of Edmond?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://edmondok.ionwave.net/Login.aspx. For questions, contact Sheila Briesch.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Edmond in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sheila Briesch at (405) 359-4526. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: GIS data updates and maintenance services for base, Easements, Wastewater, Water, Stormwater, Project areas, Annotations, Zoning, Planned unit developments, Specific use permits, And fiber layers, Including field verification and legal description checks.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Implementation plan, Proposer profile, Bidder's qualifications and responsiveness to RFP, References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Edmond?
All active and historical solicitations from City of Edmond are tracked and searchable. As a city agency, City of Edmond regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Response, Non-Collusion Affidavit. Review the full document from City of Edmond for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edmond, OK. Review the full solicitation for detailed scope requirements.