City of Dryden Urban Forest Inventory, Canopy Analysis and Implementation Framework RFP R-2026-07 2026
City of DrydenCity · Dryden, ON- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Aug 21, 2026
- Primary contact
- Madhav Raithatha
- (807) 223-1416
The 30-second brief
The Corporation of the City of Dryden is requesting proposals for a comprehensive Urban Forest Inventory, Canopy Analysis, and Implementation Framework under RFP R-2026-07. The project aims to establish a baseline inventory of municipally managed trees, quantify canopy cover, and develop operational standards for long-term management. Key tasks include field-based tree inventory using OpenGov Enterprise Asset Management (EAM) software, high-accuracy GPS/GNSS data collection, physical tree tagging, urban heat mapping, soil and site assessments, and Indigenous and public engagement. The consultant will also develop technical guidelines for species selection, planting, and maintenance. Proposals are due electronically via the City's portal by September 23, 2026, at 3:00 p.m. CST. A mandatory pilot inventory is required before full-scale data collection begins.
Verified municipal tree inventory, Tree tag register, GIS format inventory export, Data dictionary, GPS/GNSS methodology documentation, Inventory QA/QC summary, Canopy baseline assessment, Urban heat mapping, Soil and site assessment findings, Engagement summary, Technical guidelines, Implementation and monitoring framework, Final consolidated technical report, GIS/spatial datasets, Editable native files, Final presentation
Understanding of the Assignment (15%), Methodology and Workplan (25%), Project Team and Qualifications (20%), Relevant Experience and References (10%), Project Schedule (10%), Financial Proposal (20%)
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Summary
The Corporation of the City of Dryden is requesting proposals for a comprehensive Urban Forest Inventory, Canopy Analysis, and Implementation Framework under RFP R-2026-07.
The project aims to establish a baseline inventory of municipally managed trees, quantify canopy cover, and develop operational standards for long-term management. Key tasks include field-based tree inventory using OpenGov Enterprise Asset Management (EAM) software, high-accuracy GPS/GNSS data collection, physical tree tagging, urban heat mapping, soil and site assessments, and Indigenous and public engagement. The consultant will also develop technical guidelines for species selection, planting, and maintenance. Proposals are due electronically via the City's portal by September 23, 2026, at 3:00 p.m. CST. A mandatory pilot inventory is required before full-scale data collection begins.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
16- Verified municipal tree inventory
- Tree tag register
- GIS format inventory export
- Data dictionary
- GPS/GNSS methodology documentation
- Inventory QA/QC summary
- Canopy baseline assessment
- Urban heat mapping
- Soil and site assessment findings
- Engagement summary
- Technical guidelines
- Implementation and monitoring framework
- Final consolidated technical report
- GIS/spatial datasets
- Editable native files
- Final presentation
REQUIRED ATTACHMENTS
5- Appendix A – Proponent Submission Checklist
- Appendix B – Financial Proposal Form
- Appendix C – Hourly Rate and Level of Effort Schedule
- Appendix D – Reference Projects
- Appendix E – Addenda Acknowledgement
REQUIRED STAFFING
3- Submit to
- https://forms.dryden.ca/Bids-and-Tenders/Bids-and-Tenders-Submissions
- Scope location
- Dryden, Ontario
Questions about this RFP
How do I respond to this RFP from City of Dryden?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://forms.dryden.ca/Bids-and-Tenders/Bids-and-Tenders-Submissions. For questions, contact Madhav Raithatha.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Dryden in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Madhav Raithatha at (807) 223-1416. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, key technical personnel, subconsultants. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Verified municipal tree inventory, Tree tag register, GIS format inventory export, Data dictionary, GPS/GNSS methodology documentation, Inventory QA/QC summary, Canopy baseline assessment, Urban heat mapping, Soil and site assessment findings, Engagement summary, Technical guidelines, Implementation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of the Assignment (15%), Methodology and Workplan (25%), Project Team and Qualifications (20%), Relevant Experience and References (10%), Project Schedule (10%), Financial Proposal (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Dryden?
All active and historical solicitations from City of Dryden are tracked and searchable. As a city agency, City of Dryden regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A – Proponent Submission Checklist, Appendix B – Financial Proposal Form, Appendix C – Hourly Rate and Level of Effort Schedule, Appendix D – Reference Projects, Appendix E – Addenda Acknowle. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Dryden for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dryden, Ontario. Review the full solicitation for detailed scope requirements.