City of Desert Hot Springs - Heating Ventilation and Air Conditioning HVAC Maintenance - RFP 2026
City of Desert Hot SpringsCity · Desert Hot Springs, CA- Due
- Nov 30, 2026
- 19 days left
- Posted
- Nov 5, 2026
- Contract term
- 3.5 years
- Primary contact
- Alisha Reller
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Summary
The City of Desert Hot Springs is requesting proposals for preventative maintenance, repairs, and as-needed services for Heating Ventilation and Air Conditioning (HVAC) systems across multiple city facilities.
The selected contractor must provide scheduled monthly preventative maintenance and respond to all repair needs to ensure continuous operation. Proposals are due by November 30, 2026, at 2:00 PM at City Hall, 11999 Palm Drive, Desert Hot Springs, CA 92240. A mandatory pre-bid walkthrough is scheduled for November 16, 2026, at 9:00 AM, and questions must be submitted by November 19, 2026.
REQUIRED ATTACHMENTS
5- Company statement of qualifications
- Licenses
- Referrals from five previous contracts/clients
- Preventative maintenance program with associate costs
- Proof of liability and workers compensation insurance
- Submit to
- Office of the City Clerk, City Hall, 11999 Palm Drive, Desert Hot Springs, CA 92240
- Duration
- 42 months
- Scope location
- Desert Hot Springs, CA
Questions about this RFP
How do I respond to this RFP from City of Desert Hot Springs?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Clerk, City Hall, 11999 Palm Drive, Desert Hot Springs, CA 92240. For questions, contact Alisha Reller.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Desert Hot Springs in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alisha Reller. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Desert Hot Springs?
All active and historical solicitations from City of Desert Hot Springs are tracked and searchable. As a city agency, City of Desert Hot Springs regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3.5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: company statement of qualifications, licenses, referrals from five previous contracts/clients, preventative maintenance program with associate costs, proof of liability and workers compensation insura. Review the full document from City of Desert Hot Springs for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Desert Hot Springs, CA. Review the full solicitation for detailed scope requirements.