City of Dayton - HVAC Cargo Van Procurement - IFB #26038Z (2026)
City of DaytonCity · Dayton, OH- Due
- May 15, 2026
- Deadline passed
- Posted
- Apr 29, 2026
- Contract term
- 1 year
- Primary contact
- Zachary Lee
- (937) 333-4003
The 30-second brief
The City of Dayton, Ohio, Division of Procurement invites electronic bids for a firm price agreement to procure HVAC cargo vans for municipal fleet operations, with firm pricing from May 15, 2026, through December 31, 2026, and one optional 12-month renewal. The procurement includes specifications for class 2b full-size cargo vans, gasoline and optional electric platforms, exterior ladder racks, and interior HVAC shelving packages. Bids are due by May 15, 2026, at 10:00 A.M. local time, submitted electronically to [email protected]. Bidders must be authorized dealers located within the State of Ohio with direct manufacturer order bank access. Required submissions include a W-9 form, vendor application, affirmative action assurance form, product manufacture labor standards compliance form, PEP preference form, and disclosure of litigation.
Lowest and best bid, product summary and specifications, manufacturer warranty coverage, delivery timeline, compliance with City of Dayton standards
Hear what Dayton plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Dayton, Ohio, Division of Procurement invites electronic bids for a firm price agreement to procure HVAC cargo vans for municipal fleet operations, with firm pricing from May 15, 2026, through December 31, 2026, and one optional 12-month renewal.
The procurement includes specifications for class 2b full-size cargo vans, gasoline and optional electric platforms, exterior ladder racks, and interior HVAC shelving packages. Bids are due by May 15, 2026, at 10:00 A.M. local time, submitted electronically to [email protected]. Bidders must be authorized dealers located within the State of Ohio with direct manufacturer order bank access. Required submissions include a W-9 form, vendor application, affirmative action assurance form, product manufacture labor standards compliance form, PEP preference form, and disclosure of litigation.
EVALUATION CRITERIA
5- Lowest and best bid
- Product summary and specifications
- Manufacturer warranty coverage
- Delivery timeline
- Compliance with City of Dayton standards
REQUIRED ATTACHMENTS
W-9, Vendor Application form, Affirmative Action Assurance form, Procurement Enhancement Program (PEP) Preference form, Product Manufacture Labor Standards Vendor Compliance form, Disclosure of Litigation and/or Investigation form, Manufacturer specification sheet, Upfit cut sheets for Ranger Design ladder rack and shelving package, Warranty documentation
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Dayton, OH
Questions about this BID
How do I respond to this Bid from City of Dayton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Zachary Lee.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Dayton in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Zachary Lee at (937) 333-4003. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bid, product summary and specifications, manufacturer warranty coverage, delivery timeline, compliance with City of Dayton standards" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Dayton?
All active and historical solicitations from City of Dayton are tracked and searchable. As a city agency, City of Dayton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Vendor Application form, Affirmative Action Assurance form, Procurement Enhancement Program (PEP) Preference form, Product Manufacture Labor Standards Vendor Compliance form, Disclosure of Litiga. Review the full document from City of Dayton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dayton, OH. Review the full solicitation for detailed scope requirements.