City of Danville - RFQ Q004182 Snow Clearing Services (2026)
City of DanvilleCity · Danville, VA- Due
- Nov 3, 2026
- 6 days left
- Posted
- Oct 21, 2026
- Primary contact
- Carol Henley
- (434) 799-6528
The 30-second brief
The City of Danville Public Works Department is seeking quotes from qualified contractors to provide snow removal, ice removal, and snow clearing services for the 2026-2027 winter season. The scope of work includes the rental and operation of motor graders and loaders, with or without operators, to clear assigned streets, cul-de-sacs, and dead-ends according to VDOT standards. A $1,500 standby retainer fee is offered for approved contractors committed to immediate response within 12 hours of notification. Submissions are due by November 3, 2026, at 5:00 PM, with questions accepted until October 29, 2026. Required equipment must be properly maintained, lighted, equipped with snow chains, and arrive fully fueled.
3 EA Grader with and without operator, 2 EA Loader with and without operator
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Summary
The City of Danville Public Works Department is seeking quotes from qualified contractors to provide snow removal, ice removal, and snow clearing services for the 2026-2027 winter season.
The scope of work includes the rental and operation of motor graders and loaders, with or without operators, to clear assigned streets, cul-de-sacs, and dead-ends according to VDOT standards. A $1,500 standby retainer fee is offered for approved contractors committed to immediate response within 12 hours of notification. Submissions are due by November 3, 2026, at 5:00 PM, with questions accepted until October 29, 2026. Required equipment must be properly maintained, lighted, equipped with snow chains, and arrive fully fueled.
REQUIRED DELIVERABLES
3 EA Grader with and without operator, 2 EA Loader with and without operator
REQUIRED ATTACHMENTS
3- Virginia Contractor's Number
- Danville Business License Number
- Virginia SCC Registration Number
- Submit to
- [email protected] / 427 Patton Street, Danville, VA 24541 / www.eva.virginia.gov
- Scope location
- Danville, VA
Questions about this RFQ
How do I respond to this RFQ from City of Danville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] / 427 Patton Street, Danville, VA 24541 / www.eva.virginia.gov. For questions, contact Carol Henley.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Danville in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carol Henley at (434) 799-6528. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 3 EA Grader with and without operator, 2 EA Loader with and without operator. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Danville?
All active and historical solicitations from City of Danville are tracked and searchable. As a city agency, City of Danville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Virginia Contractor's Number, Danville Business License Number, Virginia SCC Registration Number. Review the full document from City of Danville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Danville, VA. Review the full solicitation for detailed scope requirements.