City of Cookeville Father Daughter Date Night 2026 Catered Meal Bid Notice
City of CookevilleCity · Cookeville, TN- Due
- Nov 10, 2025
- Deadline passed
- Posted
- Oct 24, 2025
- Primary contact
- P.o. Box 998
- (931) 520-4386
The 30-second brief
The City of Cookeville is soliciting sealed bids for full-catered meal services for the Father Daughter Date Night 2026, held over five evenings in February 2026 at the Leslie Towne Center. The caterer must provide a buffet-style meal for approximately 350 guests per night, including salad, ham, grilled chicken, sides, desserts, and beverages. Responsibilities include providing all dishes, flatware, stainless steel chafers with sterno burners, and a chocolate fountain setup. Qualifications require at least five years of large event catering experience and three to five similar project examples. Bids are due by November 10, 2025, at 10:00 a.m. at the Leisure Services administrative office.
Caterer Qualifications, Three to five catering meal examples, Professional attire for staff, Buffet meal service, Dishes and flatware, Chocolate fountain setup
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Summary
The City of Cookeville is soliciting sealed bids for full-catered meal services for the Father Daughter Date Night 2026, held over five evenings in February 2026 at the Leslie Towne Center.
The caterer must provide a buffet-style meal for approximately 350 guests per night, including salad, ham, grilled chicken, sides, desserts, and beverages. Responsibilities include providing all dishes, flatware, stainless steel chafers with sterno burners, and a chocolate fountain setup. Qualifications require at least five years of large event catering experience and three to five similar project examples. Bids are due by November 10, 2025, at 10:00 a.m. at the Leisure Services administrative office.
REQUIRED DELIVERABLES
6- Caterer Qualifications
- Three to five catering meal examples
- Professional attire for staff
- Buffet meal service
- Dishes and flatware
- Chocolate fountain setup
REQUIRED STAFFING
Minimum servers: 8, Minimum Kitchen Staff: 2
- Submit to
- Leisure Services administrative office, 10 East Broad Street, Cookeville, TN 38501
- Scope location
- Cookeville, TN
Questions about this BID
How do I respond to this Bid from City of Cookeville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Leisure Services administrative office, 10 East Broad Street, Cookeville, TN 38501. For questions, contact P.o. Box 998.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Cookeville in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is P.o. Box 998 at (931) 520-4386. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Minimum servers: 8, Minimum Kitchen Staff: 2. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Caterer Qualifications, Three to five catering meal examples, Professional attire for staff, Buffet meal service, Dishes and flatware, Chocolate fountain setup. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Cookeville?
All active and historical solicitations from City of Cookeville are tracked and searchable. As a city agency, City of Cookeville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Cookeville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cookeville, TN. Review the full solicitation for detailed scope requirements.