2026.07 - Optical Sorter
City of ConwayCity · Conway, AR- Due
- Nov 6, 2026
- 4 days left
- Posted
- Oct 26, 2026
- Primary contact
- Tiffany Maddox
- (501) 358-6810
The 30-second brief
The City of Conway Department of Sanitation invites bids for the design, manufacture, delivery, installation, start-up, and commissioning of a near-infrared (NIR) hyper-spectral imaging (HSI) optical sorting system and a sixty (60) inch acceleration conveyor to replace an existing National Recovery Technologies (NRT) optical sorter at the City's materials recovery facility (MRF). The work includes mechanical and electrical installation, controls integration, structural support steel, and removal of the existing NRT optical sorter. Key equipment basis of design includes an NRT SpydIR-60HS Dual Eject Optical Sorter and BHS ACL-60 acceleration conveyor. Mandatory site visits are available from November 2 to November 5, 2026, by appointment at the MRF located at 4550 US-64, Conway, AR 72034. Submissions are due via the AR Bid portal by November 6, 2026 at 9:00 AM CST.
Optical sorter sixty (60)-inch NIR HSI dual-eject unit (SpydIR-60HS Dual Eject or approved equal), Complete, Including dust-sealed access doors; Acceleration conveyor sixty (60)-inch x twenty (20)-foot slider bed with VFD (ACL-60 or approved equal); Structure / support steel required for retrofit in existing line; Controls and plant integration; Project engineering, Drawings, Start-up, And commissioning; Mechanical and electrical installation (City provided air and electrical drops); Shipping and handling to Conway, AR; Removal of existing NRT optical sorter
Lowest bid that meets requirements and criteria
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Summary
The City of Conway Department of Sanitation invites bids for the design, manufacture, delivery, installation, start-up, and commissioning of a near-infrared (NIR) hyper-spectral imaging (HSI) optical sorting system and a sixty (60) inch acceleration conveyor to replace an existing National Recovery Technologies (NRT) optical sorter at the City's materials recovery facility (MRF).
The work includes mechanical and electrical installation, controls integration, structural support steel, and removal of the existing NRT optical sorter. Key equipment basis of design includes an NRT SpydIR-60HS Dual Eject Optical Sorter and BHS ACL-60 acceleration conveyor. Mandatory site visits are available from November 2 to November 5, 2026, by appointment at the MRF located at 4550 US-64, Conway, AR 72034. Submissions are due via the AR Bid portal by November 6, 2026 at 9:00 AM CST.
EVALUATION CRITERIA
Lowest bid that meets requirements and criteria
REQUIRED DELIVERABLES
8- Optical sorter sixty (60)-inch NIR HSI dual-eject unit (SpydIR-60HS Dual Eject or approved equal), Complete, Including dust-sealed access doors
- Acceleration conveyor sixty (60)-inch x twenty (20)-foot slider bed with VFD (ACL-60 or approved equal)
- Structure / support steel required for retrofit in existing line
- Controls and plant integration
- Project engineering, Drawings, Start-up, And commissioning
- Mechanical and electrical installation (City provided air and electrical drops)
- Shipping and handling to Conway, AR
- Removal of existing NRT optical sorter
REQUIRED ATTACHMENTS
4- Proposed Equipment Technical Documentation
- Project Schedule and Installation/Outage Plan
- Performance Guarantees and Testing Information
- Bid Bond
- Submit to
- https://arkansas.ionwave.net/Login.aspx
- Scope location
- Conway, AR
Questions about this BID
How do I respond to this Bid from City of Conway?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://arkansas.ionwave.net/Login.aspx. For questions, contact Tiffany Maddox.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Conway in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tiffany Maddox at (501) 358-6810. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Optical sorter sixty (60)-inch NIR HSI dual-eject unit (SpydIR-60HS Dual Eject or approved equal), Complete, Including dust-sealed access doors; Acceleration conveyor sixty (60)-inch x twenty (20)-foot slider bed with VFD (ACL-60 or approved equal); Structure / support steel required for retrofit in. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest bid that meets requirements and criteria" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Conway?
All active and historical solicitations from City of Conway are tracked and searchable. As a city agency, City of Conway regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposed Equipment Technical Documentation, Project Schedule and Installation/Outage Plan, Performance Guarantees and Testing Information, Bid Bond. Review the full document from City of Conway for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conway, AR. Review the full solicitation for detailed scope requirements.