Employee Benefit Health Broker
City of ConwayCity · Conway, AR- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Sep 7, 2026
- Contract term
- 1 year
- Primary contact
- Tiffany Maddox
- (501) 358-6810
The 30-second brief
The City of Conway is seeking proposals from qualified employee benefits insurance brokers to provide comprehensive brokerage, consulting, and advisory services for the city's employee health insurance and benefits program. The scope includes evaluating benefit offerings, developing funding alternatives, marketing coverage to qualified carriers, negotiating rates and contract terms, and providing ongoing benefits administration and compliance support for 532 participating employees and an assumed annual health insurance premium of $6,000,000.00. Proposals are due by September 16, 2026, at 10:00 AM Central Time via the AR Bid eProcurement system. Minimum qualifications require at least five years of similar experience and comparable experience with a minimum of three Arkansas public entities of 250+ employees.
Experience: 30%, Solution: 50%, Oral Presentation: 20%
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Summary
The City of Conway is seeking proposals from qualified employee benefits insurance brokers to provide comprehensive brokerage, consulting, and advisory services for the city's employee health insurance and benefits program.
The scope includes evaluating benefit offerings, developing funding alternatives, marketing coverage to qualified carriers, negotiating rates and contract terms, and providing ongoing benefits administration and compliance support for 532 participating employees and an assumed annual health insurance premium of $6,000,000.00. Proposals are due by September 16, 2026, at 10:00 AM Central Time via the AR Bid eProcurement system. Minimum qualifications require at least five years of similar experience and comparable experience with a minimum of three Arkansas public entities of 250+ employees.
EVALUATION CRITERIA
3- Experience: 30%
- Solution: 50%
- Oral Presentation: 20%
REQUIRED ATTACHMENTS
4- Proposal Response Packet
- Proposed Subcontractors Form
- Key Personnel Resumes
- Redacted Copy of Proposal
REQUIRED STAFFING
7- Submit to
- https://arkansas.ionwave.net/Login.aspx
- Duration
- 84 months
- Scope location
- Conway, AR
Questions about this RFP
How do I respond to this RFP from City of Conway?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://arkansas.ionwave.net/Login.aspx. For questions, contact Tiffany Maddox.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Conway in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tiffany Maddox at (501) 358-6810. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Primary Account Executive, Senior Benefits Consultant, Benefits Analyst, Compliance Consultant, Communications/Enrollment Specialist, Claims/Advocacy Specialist, Data/Analytics Specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience: 30%, Solution: 50%, Oral Presentation: 20%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Conway?
All active and historical solicitations from City of Conway are tracked and searchable. As a city agency, City of Conway regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Response Packet, Proposed Subcontractors Form, Key Personnel Resumes, Redacted Copy of Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Conway for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conway, AR. Review the full solicitation for detailed scope requirements.