City of Coalinga Collection Agency Services RFP 2026
Coaling Fire Protection DistrictFire District · Coaling, AL- Due
- Apr 21, 2026
- Deadline passed
- Posted
- Mar 31, 2026
- Contract term
- 3 years
- Primary contact
- Mai Vang
The 30-second brief
The City of Coalinga is seeking proposals from qualified and experienced full-service Collection Agencies to provide collection services for unpaid and delinquent account receivables. Services include handling damage to City property invoices, returned checks, utility services, service fees, and other miscellaneous receivables. The anticipated contract term is three years with an option to renew for two additional years.
Proposals, Status reports, Annual reports, Sample letters, Collection methodology description, Fee structure description, Information on online notice availability, Differentiation statement.
Qualifications of Firm (20%), Related Experience (15%), Key Performance Indicator/Reporting (15%), Technology (10%), Compliance (10%), Completeness of Response (10%), Competitive Cost and Price (10%), References and Past Performance (10%).
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Summary
The City of Coalinga is seeking proposals from qualified and experienced full-service Collection Agencies to provide collection services for unpaid and delinquent account receivables.
Services include handling damage to City property invoices, returned checks, utility services, service fees, and other miscellaneous receivables. The anticipated contract term is three years with an option to renew for two additional years.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Proposals
- Status reports
- Annual reports
- Sample letters
- Collection methodology description
- Fee structure description
- Information on online notice availability
- Differentiation statement
REQUIRED ATTACHMENTS
Title Page, Table of Contents, Cover Letter, Qualifications of staff, List of references, Sample statements of accounts, Sample aging reports, Sample delinquent letters, Description of collection methodology, Statement of dollar amount below which agency will not pursue collection, Information on online notices, Statement of differentiating services.
- Duration
- 24 months
- Scope location
- Coalinga
- Reported agency
- City of Coalinga
Questions about this RFP
How do I respond to this RFP from Coaling Fire Protection District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Mai Vang.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Coaling Fire Protection District in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mai Vang. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposals, Status reports, Annual reports, Sample letters, Collection methodology description, Fee structure description, Information on online notice availability, Differentiation statement.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of Firm (20%), Related Experience (15%), Key Performance Indicator/Reporting (15%), Technology (10%), Compliance (10%), Completeness of Response (10%), Competitive Cost and Price (10%),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Coaling Fire Protection District?
All active and historical solicitations from Coaling Fire Protection District are tracked and searchable. As a fire district agency, Coaling Fire Protection District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Title Page, Table of Contents, Cover Letter, Qualifications of staff, List of references, Sample statements of accounts, Sample aging reports, Sample delinquent letters, Description of collection meth. Review the full document from Coaling Fire Protection District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Coalinga. Review the full solicitation for detailed scope requirements.