City of Clute Roof and HVAC Replacement RFP 2026
City of CluteCity · Clute, TX- Due
- May 4, 2026
- Deadline passed
- Posted
- Apr 7, 2026
- Primary contact
- CJ Snipes
- (979) 265-2541
The 30-second brief
The City of Clute is seeking sealed proposals for the complete replacement of the roof and HVAC system at its City Hall and Records Building. The project includes structural modifications for the roof, new metal roofing, insulation, and a full HVAC system replacement with ductwork and controls.
As-Built / Record Drawings, Operation and Maintenance (O&M) Manuals, Final TAB Report, TDI Certificate of Compliance, Manufacturer warranties, Spare parts and maintenance materials, Final lien waivers, Completed punch list sign-off, Certificate of Substantial Completion
Company Experience and Track Record, Project-Specific Experience, References and Past Performance, Capacity and Project Team, Proposed Cost
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Summary
The City of Clute is seeking sealed proposals for the complete replacement of the roof and HVAC system at its City Hall and Records Building. The project includes structural modifications for the roof, new metal roofing, insulation, and a full HVAC system replacement with ductwork and controls.
EVALUATION CRITERIA
5- Company Experience and Track Record
- Project-Specific Experience
- References and Past Performance
- Capacity and Project Team
- Proposed Cost
REQUIRED DELIVERABLES
9- As-Built / Record Drawings
- Operation and Maintenance (O&M) Manuals
- Final TAB Report
- TDI Certificate of Compliance
- Manufacturer warranties
- Spare parts and maintenance materials
- Final lien waivers
- Completed punch list sign-off
- Certificate of Substantial Completion
REQUIRED ATTACHMENTS
10- Company Qualifications and Experience
- Subcontractors and Vendors
- Project Schedule and Expedited Completion Plan
- Cost Proposal
- Certifications and Compliance Documents
- Bid Proposal Form
- Schedule of Values by CSI Division
- Addenda Acknowledgment
- Contractor Information
- Attestation
REQUIRED STAFFING
Project Manager, Site Superintendent
- Submit to
- 108 East Main Street, Clute, Texas 77531
- Scope location
- Clute, Texas
Questions about this RFP
How do I respond to this RFP from City of Clute?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 108 East Main Street, Clute, Texas 77531. For questions, contact CJ Snipes.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Clute in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is CJ Snipes at (979) 265-2541. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Site Superintendent. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: As-Built / Record Drawings, Operation and Maintenance (O&M) Manuals, Final TAB Report, TDI Certificate of Compliance, Manufacturer warranties, Spare parts and maintenance materials, Final lien waivers, Completed punch list sign-off, Certificate of Substantial Completion. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Experience and Track Record, Project-Specific Experience, References and Past Performance, Capacity and Project Team, Proposed Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Clute?
All active and historical solicitations from City of Clute are tracked and searchable. As a city agency, City of Clute regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Qualifications and Experience, Subcontractors and Vendors, Project Schedule and Expedited Completion Plan, Cost Proposal, Certifications and Compliance Documents, Bid Proposal Form, Schedule o. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Clute for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clute, Texas. Review the full solicitation for detailed scope requirements.