City of Cleveland - Third Party Administrative and Actuarial Services - 2025-RFP-127 (2026)
City of ClevelandCity · Cleveland, OH- Due
- Oct 29, 2026
- 13 days left
- Posted
- Oct 1, 2026
- Primary contact
- April Bucci
- (216) 664-2817
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THE 30-SECOND BRIEF
The City of Cleveland is soliciting competitive proposals from qualified Third-Party Administrators (TPAs) to manage Ohio Bureau of Workers' Compensation (BWC) claims and conduct detailed liability claim reviews. The selected partner will reduce premium costs, handle claims administratively, and aggressively evaluate third-party liability to minimize overall organizational exposure. Services include FROI/SROI reporting, subrogation data integration, claims management, and compliance with Ohio State law. Proposals are due by October 29, 2026, with a pre-proposal conference on October 16, 2026, and question deadline on October 19, 2026. The contract requires licensing in Ohio, cybersecurity standards (SOC 1/2 Type II, AES-256), and compliance with the Cleveland Area Business Code.
Quality of Proposal (20%), Credentials of Key Personnel (10%), Demonstrated Ability (20%), Proposed Schedule (10%), OEO Compliance (20%), Technical Component (20%), Presentation (10%)
SUMMARY
The City of Cleveland is soliciting competitive proposals from qualified Third-Party Administrators (TPAs) to manage Ohio Bureau of Workers' Compensation (BWC) claims and conduct detailed liability claim reviews.
The selected partner will reduce premium costs, handle claims administratively, and aggressively evaluate third-party liability to minimize overall organizational exposure. Services include FROI/SROI reporting, subrogation data integration, claims management, and compliance with Ohio State law. Proposals are due by October 29, 2026, with a pre-proposal conference on October 16, 2026, and question deadline on October 19, 2026. The contract requires licensing in Ohio, cybersecurity standards (SOC 1/2 Type II, AES-256), and compliance with the Cleveland Area Business Code.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
The Office of Equal Opportunity Notice to Bidders and Schedules, Federal Form W-9 including Taxpayer Identification Number, Non-Competitive Bid Contract Statement for Calendar Year 2025, Northern Ireland Fair Employment Practices Disclosure
- Submit to
- https://secure.procurenow.com/portal/clevelandoh
- Scope location
- Cleveland, OH
Questions about this RFP
How do I respond to this RFP from City of Cleveland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/clevelandoh. For questions, contact April Bucci.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Cleveland in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is April Bucci at (216) 664-2817. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of Proposal (20%), Credentials of Key Personnel (10%), Demonstrated Ability (20%), Proposed Schedule (10%), OEO Compliance (20%), Technical Component (20%), Presentation (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cleveland?
All active and historical solicitations from City of Cleveland are tracked and searchable. As a city agency, City of Cleveland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: The Office of Equal Opportunity Notice to Bidders and Schedules, Federal Form W-9 including Taxpayer Identification Number, Non-Competitive Bid Contract Statement for Calendar Year 2025, Northern Irel. Review the full document from City of Cleveland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, OH. Review the full solicitation for detailed scope requirements.