City of Cleveland Diesel Exhaust Fluid - RFB 2003 202600000000581 (2026)
City of ClevelandCity · Cleveland, OH- Due
- Nov 12, 2026
- 9 days left
- Contract term
- 1 year
- Primary contact
- Jules Gilliam
- (216) 664-2621
The 30-second brief
The City of Cleveland Division of Water Pollution Control is issuing an Invitation to Bid for the supply and delivery of urea-based Diesel Exhaust Fluid (DEF) on an as-needed basis. Vendors must have the capability to provide bulk delivery to 12302 Kirby Avenue, Cleveland, Ohio 44108, Monday through Friday between 8:30 am and 2:30 pm, as well as to various locations. The product must be non-toxic, non-flammable, colorless, non-hazardous, API certified, meet ISO 22241 specifications, and be used in SCR systems to reduce NOx emissions. Bidders must quote prices per gallon for 2.5 gallon pails, 55 gallon drums, 300 gallon totes, bulk tankwagon delivery, and dispensing pumps. The purchase order will be valid for one year or until funds are exhausted up to $10,000.00, whichever occurs first. Bids are due by November 12, 2026, at 3:00 PM and must be submitted electronically to [email protected].
2.5 Gallon Pail, 55 Gallon Drum, 300 Gallon Tote, Bulk Tankwagon Delivery, Dispensing Pump
Lowest and best bidder under Chapter 181 C.O.
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Summary
The City of Cleveland Division of Water Pollution Control is issuing an Invitation to Bid for the supply and delivery of urea-based Diesel Exhaust Fluid (DEF) on an as-needed basis.
Vendors must have the capability to provide bulk delivery to 12302 Kirby Avenue, Cleveland, Ohio 44108, Monday through Friday between 8:30 am and 2:30 pm, as well as to various locations. The product must be non-toxic, non-flammable, colorless, non-hazardous, API certified, meet ISO 22241 specifications, and be used in SCR systems to reduce NOx emissions. Bidders must quote prices per gallon for 2.5 gallon pails, 55 gallon drums, 300 gallon totes, bulk tankwagon delivery, and dispensing pumps. The purchase order will be valid for one year or until funds are exhausted up to $10,000.00, whichever occurs first. Bids are due by November 12, 2026, at 3:00 PM and must be submitted electronically to [email protected].
EVALUATION CRITERIA
Lowest and best bidder under Chapter 181 C.O.
REQUIRED DELIVERABLES
5- 2.5 Gallon Pail
- 55 Gallon Drum
- 300 Gallon Tote
- Bulk Tankwagon Delivery
- Dispensing Pump
REQUIRED ATTACHMENTS
5- PDF File of Request For Bid Form
- Terms & Conditions
- Northern Ireland Fair Employment Practices Disclosure
- Wage Theft and Payroll Fraud Disclosure
- Material Safety Data Sheet (MSDS)
- Submit to
- [email protected]
- Scope location
- Cleveland, OH
Questions about this BID
How do I respond to this Bid from City of Cleveland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jules Gilliam.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Cleveland in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jules Gilliam at (216) 664-2621. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 2.5 Gallon Pail, 55 Gallon Drum, 300 Gallon Tote, Bulk Tankwagon Delivery, Dispensing Pump. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bidder under Chapter 181 C.O." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cleveland?
All active and historical solicitations from City of Cleveland are tracked and searchable. As a city agency, City of Cleveland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: PDF File of Request For Bid Form, Terms & Conditions, Northern Ireland Fair Employment Practices Disclosure, Wage Theft and Payroll Fraud Disclosure, Material Safety Data Sheet (MSDS). Review the full document from City of Cleveland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, OH. Review the full solicitation for detailed scope requirements.