City of Clearlake Operation of a Senior Service Center and Related Activities RFP 2026-RFP-066
City of ClearlakeCity · Clearlake, CA- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Contract term
- 10 years
- Primary contact
- Alan Flora
- (707) 994-8201
The 30-second brief
The City of Clearlake is requesting proposals from qualified firms to operate the Clearlake Senior/Community Center and provide comprehensive senior services, establishing a Lease Agreement. The selected contractor will deliver high-quality home-delivered meal services (Meals on Wheels), daily congregate nutrition programs, and social, educational, physical, and recreational activities tailored to older adults aged 60 and older. Key services include facility management, janitorial services, senior nutrition complying with Older Americans Act (OAA) standards and Area Agency on Aging (AAA) guidelines, wellness checks, and enrichment programming. Proposals are due by October 21, 2026, at 5:00 pm, and must be submitted electronically via the OpenGov Procurement portal.
Clarity and conformance of proposal to the RFP (10%), Content of the proposal including the work plan (25%), Proposer's experience and performance (35%), Team members' experience and performance (10%), Comments by references (5%), Fee proposal (15%)
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Summary
The City of Clearlake is requesting proposals from qualified firms to operate the Clearlake Senior/Community Center and provide comprehensive senior services, establishing a Lease Agreement.
The selected contractor will deliver high-quality home-delivered meal services (Meals on Wheels), daily congregate nutrition programs, and social, educational, physical, and recreational activities tailored to older adults aged 60 and older. Key services include facility management, janitorial services, senior nutrition complying with Older Americans Act (OAA) standards and Area Agency on Aging (AAA) guidelines, wellness checks, and enrichment programming. Proposals are due by October 21, 2026, at 5:00 pm, and must be submitted electronically via the OpenGov Procurement portal.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
10- Cover Letter
- Experience and Technical Competence
- Firm Staffing and Key Personnel
- Proposed Method to Accomplish the Work
- Non-Collusion Declaration
- Litigation history
- Changes to Agreement
- No Deviations from the RFP
- Project Team Resumes
- Certification of Proposal
- Submit to
- https://secure.procurenow.com/portal/clearlake
- Scope location
- Clearlake, CA
Questions about this RFP
How do I respond to this RFP from City of Clearlake?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/clearlake. For questions, contact Alan Flora.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Clearlake in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alan Flora at (707) 994-8201. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Clarity and conformance of proposal to the RFP (10%), Content of the proposal including the work plan (25%), Proposer's experience and performance (35%), Team members' experience and performance (10%)..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Clearlake?
All active and historical solicitations from City of Clearlake are tracked and searchable. As a city agency, City of Clearlake regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Experience and Technical Competence, Firm Staffing and Key Personnel, Proposed Method to Accomplish the Work, Non-Collusion Declaration, Litigation history, Changes to Agreement, No Devi. Review the full document from City of Clearlake for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clearlake, CA. Review the full solicitation for detailed scope requirements.