City of Charleston Vending Services RFP 26-P024R - Food, Beverage, and Snack Vending
City of Charleston cityCity · Charleston, SC- Due
- Nov 10, 2026
- 12 days left
- Posted
- Oct 8, 2026
- Contract term
- 1 year
- Primary contact
- Robin B. Robinson
- (843) 724-7314
The 30-second brief
The City of Charleston is seeking proposals from qualified and experienced full-service contractors for the installation, maintenance, service, repair, and upkeep of vending equipment to provide food, beverages, and snacks across various Charleston City Facilities. The contractor will manage a combination of traditional vending machines and micro market vending and equipment, including beverage machines, snack machines, refrigerated coolers, freezers, open rack displays, and automated self-checkout kiosks with card readers, cash options, and security cameras. Services are required across multiple locations including the Municipal Office Building, Greenberg Building, CPD Headquarters, parking garages, and operational facilities, with operating schedules ranging from standard business hours to 24/7 access. The contractor must supply new or like-new ADA-compliant equipment, respond to service calls within three hours, maintain 24-hour service schedules, provide loaner equipment for major breakdowns, and comply with NAMA MDB interface specifications. The submission deadline is November 10, 2026, at 12:00 PM, with written questions due by October 21, 2026. The initial contract term is one year with options for up to four additional one-year renewals, backed by a 20% Small Business Enterprise (SBE) participation guideline and comprehensive insurance requirements.
Experience and Extensive Qualifications in the Operation of Traditional and Micro Market Vending, Detailed Operational Plan for Installation, Maintenance, Upkeep, Service Schedules, and Response Time for Equipment, Offeror’s proposal on Products, Availability, Pricing Schedules, Rotation of Products, and Presentation of Products, Point of Sale Options including card readers and self-service kiosks, Compensation Rate, Offeror’s plans to install new state-of-the-art equipment, Offeror’s maintenance repair plan
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Summary
The City of Charleston is seeking proposals from qualified and experienced full-service contractors for the installation, maintenance, service, repair, and upkeep of vending equipment to provide food, beverages, and snacks across various Charleston City Facilities.
The contractor will manage a combination of traditional vending machines and micro market vending and equipment, including beverage machines, snack machines, refrigerated coolers, freezers, open rack displays, and automated self-checkout kiosks with card readers, cash options, and security cameras. Services are required across multiple locations including the Municipal Office Building, Greenberg Building, CPD Headquarters, parking garages, and operational facilities, with operating schedules ranging from standard business hours to 24/7 access. The contractor must supply new or like-new ADA-compliant equipment, respond to service calls within three hours, maintain 24-hour service schedules, provide loaner equipment for major breakdowns, and comply with NAMA MDB interface specifications. The submission deadline is November 10, 2026, at 12:00 PM, with written questions due by October 21, 2026. The initial contract term is one year with options for up to four additional one-year renewals, backed by a 20% Small Business Enterprise (SBE) participation guideline and comprehensive insurance requirements.
EVALUATION CRITERIA
Experience and Extensive Qualifications in the Operation of Traditional and Micro Market Vending, Detailed Operational Plan for Installation, Maintenance, Upkeep, Service Schedules, and Response Time for Equipment, Offeror’s proposal on Products, Availability, Pricing Schedules, Rotation of Products, and Presentation of Products, Point of Sale Options including card readers and self-service kiosks, Compensation Rate, Offeror’s plans to install new state-of-the-art equipment, Offeror’s maintenance repair plan
REQUIRED ATTACHMENTS
8- RFP Cover Page
- Certificate of Familiarity
- Any Addenda
- Affidavit A
- Affidavit B
- Affidavit C
- Certificate of Insurance
- References
- Submit to
- City of Charleston, Procurement Division, 2 George Street, Suite 3600, Charleston, SC 29401
- Duration
- 60 months
- Scope location
- Charleston, SC
- Reported agency
- City of Charleston
Questions about this RFP
How do I respond to this RFP from City of Charleston city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Charleston, Procurement Division, 2 George Street, Suite 3600, Charleston, SC 29401. For questions, contact Robin B. Robinson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Charleston city in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robin B. Robinson at (843) 724-7314. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Extensive Qualifications in the Operation of Traditional and Micro Market Vending, Detailed Operational Plan for Installation, Maintenance, Upkeep, Service Schedules, and Response Time..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Charleston city?
All active and historical solicitations from City of Charleston city are tracked and searchable. As a city agency, City of Charleston city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Cover Page, Certificate of Familiarity, Any Addenda, Affidavit A, Affidavit B, Affidavit C, Certificate of Insurance, References. Review the full document from City of Charleston city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charleston, SC. Review the full solicitation for detailed scope requirements.