City of Charleston Pre-Employment and Background Check Services RFP 26-P022R - 2026
City of Charleston cityCity · Charleston, SC- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Sep 18, 2026
- Contract term
- 1 year
- Primary contact
- Robin B. Robinson
- (843) 724-7312
The 30-second brief
The City of Charleston is seeking proposals for comprehensive pre-employment screening services under solicitation 26-P022R, including background investigations, drug testing, physical examinations, and tuberculosis testing for both Department of Transportation (DOT) and non-DOT positions. The City processes approximately 285 background screening requests and numerous health screenings annually for its workforce. Vendors must provide a user-friendly technology platform with Workday HRIS integration capabilities, secure web access, and compliance with FCRA, FACTA, GLBA, DPPA, Title VII, and PBSA standards. Proposals are due by October 15, 2026, at 12:30pm, with written questions due by October 2, 2026, at 2:00pm. The initial contract term is for one year with up to four additional one-year renewal options.
Facility Locations and Hours of Operation, Experience and Past Performance, Health Screenings: Qualifications of Physicians and Staff, Background / Health Screening (Turnaround-time, online support, minimum experience, professional membership, past performance/references), Technology and Record Management Capabilities (Workday HRIS integration, reporting tools), Cost Proposal
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Summary
The City of Charleston is seeking proposals for comprehensive pre-employment screening services under solicitation 26-P022R, including background investigations, drug testing, physical examinations, and tuberculosis testing for both Department of Transportation (DOT) and non-DOT positions.
The City processes approximately 285 background screening requests and numerous health screenings annually for its workforce. Vendors must provide a user-friendly technology platform with Workday HRIS integration capabilities, secure web access, and compliance with FCRA, FACTA, GLBA, DPPA, Title VII, and PBSA standards. Proposals are due by October 15, 2026, at 12:30pm, with written questions due by October 2, 2026, at 2:00pm. The initial contract term is for one year with up to four additional one-year renewal options.
EVALUATION CRITERIA
Facility Locations and Hours of Operation, Experience and Past Performance, Health Screenings: Qualifications of Physicians and Staff, Background / Health Screening (Turnaround-time, online support, minimum experience, professional membership, past performance/references), Technology and Record Management Capabilities (Workday HRIS integration, reporting tools), Cost Proposal
REQUIRED ATTACHMENTS
14- Signed RFP Cover Page
- Certificate of Familiarity
- Signed Addenda
- Implementation and Workday integration narrative
- QA/security/customer service narrative
- Compliance processes documentation
- Experience/references/memberships/staffing/credentials
- Locations/hours schedule
- Optional services pricing
- Sample medical opinion form
- Sample CDL medical examination report
- PBSA accreditation evidence
- Exceptions/deviations schedule
- SBE compliance affidavits (Affidavit A, B, or C)
- Submit to
- City of Charleston, Procurement Division, 2 George Street, Suite 3600, Charleston, SC 29401
- Duration
- 60 months
- Scope location
- Charleston, SC
- Reported agency
- City of Charleston
Questions about this RFP
How do I respond to this RFP from City of Charleston city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Charleston, Procurement Division, 2 George Street, Suite 3600, Charleston, SC 29401. For questions, contact Robin B. Robinson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Charleston city in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robin B. Robinson at (843) 724-7312. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Facility Locations and Hours of Operation, Experience and Past Performance, Health Screenings: Qualifications of Physicians and Staff, Background / Health Screening (Turnaround-time, online support, m..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Charleston city?
All active and historical solicitations from City of Charleston city are tracked and searchable. As a city agency, City of Charleston city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed RFP Cover Page, Certificate of Familiarity, signed Addenda, implementation and Workday integration narrative, QA/security/customer service narrative, compliance processes documentation, experie. Review the full document from City of Charleston city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charleston, SC. Review the full solicitation for detailed scope requirements.