City of Cayce Computerized Maintenance Management System (CMMS) Solution RFP 2025
City of Cayce cityCity · Cayce, SC- Due
- Dec 17, 2025
- Deadline passed
- Posted
- Oct 24, 2025
- Primary contact
- Betsy Catchings
- (803) 550-9515
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Summary
The Utilities Division of the City of Cayce is seeking proposals from qualified vendors for a hosted, commercial-off-the-shelf (COTS) Computerized Maintenance Management System (CMMS) solution and related implementation services.
The project aims to improve maintenance tracking, field service efficiency, asset lifecycle management, and asset performance reporting. Key system requirements include ease of use for maintenance staff, strong mobile field capabilities, effective inventory management, and robust asset reporting functions for data-driven decision-making. Proposals are due by December 17, 2025, at the City's submission location in Cayce, SC. A notice of interest is requested by November 12, 2025.
- Submit to
- 1800 12th Street, Cayce, SC, 29033
- Scope location
- Cayce, SC
- Reported agency
- City of Cayce
Questions about this RFP
How do I respond to this RFP from City of Cayce city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 17, 2025. Submissions should be delivered to: 1800 12th Street, Cayce, SC, 29033. For questions, contact Betsy Catchings.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Cayce city in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Betsy Catchings at (803) 550-9515. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Cayce city?
All active and historical solicitations from City of Cayce city are tracked and searchable. As a city agency, City of Cayce city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Cayce city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cayce, SC. Review the full solicitation for detailed scope requirements.