City of Carmel Fire Department Quotes for One (1) XplorIR Handheld FTIR System 2026 - RFQ-2026-007
City of CarmelCity · Carmel, IN- Due
- Apr 24, 2026
- Deadline passed
- Posted
- Apr 6, 2026
- Primary contact
- Kurt Weddington
- (317) 703-4744
The 30-second brief
The City of Carmel Fire Department is soliciting quotes for the procurement of one (1) XplorIR, a handheld Fourier Transform Infrared (FTIR) system designed for the identification of gases and vapors. The requested package must include the 'Quantification Package' for the device, a one-year warranty and support plan featuring a loaner device, and one on-site training class for up to 10 students. This solicitation is identified as project number RFQ-2026-007. Quotes must be submitted electronically via the City's e-Procurement Portal no later than 11:59 pm local time on April 23, 2026. A notice of interest is due by April 20, 2026.
One (1) XplorIR Handheld FTIR system, Quantification Package, One (1) year warranty and support with loaner device, One (1) on-site training class
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Summary
The City of Carmel Fire Department is soliciting quotes for the procurement of one (1) XplorIR, a handheld Fourier Transform Infrared (FTIR) system designed for the identification of gases and vapors.
The requested package must include the 'Quantification Package' for the device, a one-year warranty and support plan featuring a loaner device, and one on-site training class for up to 10 students. This solicitation is identified as project number RFQ-2026-007. Quotes must be submitted electronically via the City's e-Procurement Portal no later than 11:59 pm local time on April 23, 2026. A notice of interest is due by April 20, 2026.
REQUIRED DELIVERABLES
4- One (1) XplorIR Handheld FTIR system
- Quantification Package
- One (1) year warranty and support with loaner device
- One (1) on-site training class
REQUIRED ATTACHMENTS
8- MANUFACTURERS_LIST.pdf
- SUBCONTRACTORS_LIST.pdf
- MAINTENANCE_BOND.pdf
- PAYMENT_BOND.pdf
- PERFORMANCE_BOND.pdf
- SAMPLE_AGREEMENT.pdf
- NON_COLLUSION_AFFIDAVIT
- Exhibit_D_E-Verify-1.PDF
- Submit to
- 210 Veterans Way, Carmel, IN, 46032
- Scope location
- Carmel, IN
Questions about this QUOTE
How do I respond to this Quote from City of Carmel?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 210 Veterans Way, Carmel, IN, 46032. For questions, contact Kurt Weddington.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Carmel in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kurt Weddington at (317) 703-4744. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One (1) XplorIR Handheld FTIR system, Quantification Package, One (1) year warranty and support with loaner device, One (1) on-site training class. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Carmel?
All active and historical solicitations from City of Carmel are tracked and searchable. As a city agency, City of Carmel regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: MANUFACTURERS_LIST.pdf, SUBCONTRACTORS_LIST.pdf, MAINTENANCE_BOND.pdf, PAYMENT_BOND.pdf, PERFORMANCE_BOND.pdf, SAMPLE_AGREEMENT.pdf, NON_COLLUSION_AFFIDAVIT, Exhibit_D_E-Verify-1.PDF. Review the full document from City of Carmel for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carmel, IN. Review the full solicitation for detailed scope requirements.