City of Brentwood Parks and Recreation Cost Recovery and Fee Study RFP 2026
City of BrentwoodCity · Brentwood, CA- Due
- Oct 20, 2026
- Deadline passed
- Posted
- Sep 17, 2026
- Primary contact
- Tammy Homan
- (925) 516-5440
The 30-second brief
The City of Brentwood seeks consulting services for a comprehensive Parks and Recreation Cost Recovery and Fee Study to evaluate fees, charges, subsidies, and cost-recovery practices for programs, park and athletic facilities, City facility rentals, picnic rentals, and permits. The study requires a defensible methodology for determining full costs, comparable-agency and market analysis, recommended fee structures, fiscal impact analysis, and an editable cost-of-service model. Proposals are due by October 20, 2026, at 5:00 p.m., with a request for information deadline of October 5, 2026. Evaluation criteria include general qualifications, relevant experience, proposed staffing, pricing, proposed approach, responsiveness, references, and interviews.
Draft report, Final report, Editable cost-of-service and cost-recovery model, Supporting calculations, Documentation, Final report presentation at City Council meeting
General qualifications (1-15 points), Relevant experience (1-15 points), Proposed staffing (1-15 points), Pricing (1-15 points), Proposed approach (1-10 points), Responsiveness (1-10 points), References (1-10 points), Interview (1-10 points)
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Summary
The City of Brentwood seeks consulting services for a comprehensive Parks and Recreation Cost Recovery and Fee Study to evaluate fees, charges, subsidies, and cost-recovery practices for programs, park and athletic facilities, City facility rentals, picnic rentals, and permits.
The study requires a defensible methodology for determining full costs, comparable-agency and market analysis, recommended fee structures, fiscal impact analysis, and an editable cost-of-service model. Proposals are due by October 20, 2026, at 5:00 p.m., with a request for information deadline of October 5, 2026. Evaluation criteria include general qualifications, relevant experience, proposed staffing, pricing, proposed approach, responsiveness, references, and interviews.
EVALUATION CRITERIA
8- General qualifications (1-15 points)
- Relevant experience (1-15 points)
- Proposed staffing (1-15 points)
- Pricing (1-15 points)
- Proposed approach (1-10 points)
- Responsiveness (1-10 points)
- References (1-10 points)
- Interview (1-10 points)
REQUIRED DELIVERABLES
6- Draft report
- Final report
- Editable cost-of-service and cost-recovery model
- Supporting calculations
- Documentation
- Final report presentation at City Council meeting
REQUIRED ATTACHMENTS
6- Cover letter
- General qualifications
- Experience examples
- Staffing and resumes
- Lump sum price and hourly billing rates
- Proposed approach
- Submit to
- [email protected]
- Scope location
- Brentwood, CA
Questions about this RFP
How do I respond to this RFP from City of Brentwood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Tammy Homan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Brentwood in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tammy Homan at (925) 516-5440. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Draft report, Final report, Editable cost-of-service and cost-recovery model, Supporting calculations, Documentation, Final report presentation at City Council meeting. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General qualifications (1-15 points), Relevant experience (1-15 points), Proposed staffing (1-15 points), Pricing (1-15 points), Proposed approach (1-10 points), Responsiveness (1-10 points), Referenc..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brentwood?
All active and historical solicitations from City of Brentwood are tracked and searchable. As a city agency, City of Brentwood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, general qualifications, experience examples, staffing and resumes, lump sum price and hourly billing rates, proposed approach. Review the full document from City of Brentwood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brentwood, CA. Review the full solicitation for detailed scope requirements.