City of Brenham Group Life, AD&D, and Long-Term Disability Insurance RFP 21-003 2020
City of Brenham, City of Brenham, TX·City
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- Primary Contact
- Kyle Branham · (979) 337-7537
- Contract Term
- 3 years
- Scope Location
- Brenham, TX
- Submission Address
- City Secretary’s Office, Suite 203, 200 W. Vulcan St., Brenham, Texas 77833
SUMMARY
The City of Brenham is requesting proposals for Group Basic Term Life, Accidental Death & Dismemberment (AD&D), and Long-Term Disability (LTD) insurance services under RFP 21-003. The City seeks a three-year rate guarantee with options for two annual renewals, effective January 1, 2021. Basic Life and AD&D coverage is requested at two times annual salary to a maximum of $400,000, while LTD benefits are set at 50% of monthly earnings with a 90-day elimination period. Proposals must be net of commissions and fees. The evaluation is based on a 100-point scale including price (15), benefits/plan design (15), and customer service (15). Submissions require one original and two hard copies delivered to the City Secretary's Office by November 20, 2020, at 2:00 PM CST. Questions are due by November 12, 2020.
EVALUATION CRITERIA
Price (15), Benefits/plan design (15), Adherence to specifications (10), Customer Service (15), Value Added Services (15), Implementation (5), Account Management (15), Management Reports (10)
REQUIRED DELIVERABLES
RFP Response Form, Carrier Questionnaire, Group Basic Term-Life and AD&D Questionnaire, Long-Term Disability Questionnaire, E&O Insurance Certificate, General Liability Certificate, Financial Statement, Claim Audit, Security Audit, Business Continuity Plan
REQUIRED ATTACHMENTS
Exhibit A, Attachment No. 1, Attachment No. 2, Attachment No. 3
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2020. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Secretary’s Office, Suite 203, 200 W. Vulcan St., Brenham, Texas 77833. For questions, contact Kyle Branham.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (15), Benefits/plan design (15), Adherence to specifications (10), Customer Service (15), Value Added Services (15), Implementation (5), Account Management (15), Management Reports (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Attachment No. 1, Attachment No. 2, Attachment No. 3. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Branham at (979) 337-7537. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: RFP Response Form, Carrier Questionnaire, Group Basic Term-Life and AD&D Questionnaire, Long-Term Disability Questionnaire, E&O Insurance Certificate, General Liability Certificate, Financial Statement, Claim Audit, Security Audit, Business Continuity Plan. Proposals should clearly address how each deliverable will be met.
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