City of Brenham Generator Maintenance and Inspection ITB No. 21-004
City of Brenham, City of Brenham, TX·City
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- Primary Contact
- Kyle Branham
- Contract Term
- 3 years
- Scope Location
- Brenham, TX
- Submission Address
- 200 W. Vulcan Street, Suite 203, Brenham, TX 77833
SUMMARY
The City of Brenham is requesting sealed bids for ITB No. 21-004 to provide biannual preventative maintenance and inspection services for backup generators across ten city facilities, including the Lake Somerville Pump Station, Fire Department, and Water Treatment Plant. The scope includes a full-service visit (oil/filter change, tune-up, inspection, and two-hour load bank testing) and a secondary inspection-only visit six months later. The contract term is for three years with a three-year rate guarantee and options for two annual renewals, not to exceed five years total. Bidders must submit one original and one copy. The bid opening is scheduled for February 12, 2021, at 2:00 p.m. CST. Questions are due by February 8, 2021.
EVALUATION CRITERIA
Purchase price, reputation, quality of goods/services, meeting city needs, past relationship, HUB compliance, long-term cost
REQUIRED DELIVERABLES
Bid Submission Form, Non-Collusion Certificate, Bid Form, Service Reports, Load Bank Test Reports
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this ITB from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 12, 2021. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 200 W. Vulcan Street, Suite 203, Brenham, TX 77833. For questions, contact Kyle Branham.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, reputation, quality of goods/services, meeting city needs, past relationship, HUB compliance, long-term cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Branham. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Submission Form, Non-Collusion Certificate, Bid Form, Service Reports, Load Bank Test Reports. Proposals should clearly address how each deliverable will be met.
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