City of Big Rapids Portable Toilet Facilities Invitation to Bid 2026
City of Big RapidsCity · Big Rapids, MI- Due
- Mar 9, 2026
- Deadline passed
- Posted
- Feb 23, 2026
- Contract term
- 1 year
- Primary contact
- Mark Gifford
- (231) 592-4015
The 30-second brief
The City of Big Rapids is requesting sealed bids for the rental and comprehensive maintenance of portable toilet facilities and stand-alone hand-washing stations. The scope includes providing standard and ADA-compliant units at various locations such as Depot Park, Hemlock Park, Swede Hill Park, and the Industrial Park, as well as for special events. Maintenance requirements involve weekly waste removal, refilling solutions, supplying toilet paper and hand sanitizer, and cleaning both the interior and exterior of units. The contract term runs through the end of 2026 with options to renew for two additional two-year periods through 2030. Bids are due to the Treasury Department by 2:30 PM on March 9, 2026.
Bid Proposal Form, Name Address and Legal Status of Bidder, Equal Employment Opportunity Statement, Statement of Qualifications, Contractor's Checklist, Employer Registration form
Lowest and most qualified bidder whose price and qualifications cause its bid to be considered the best and most responsive
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Summary
The City of Big Rapids is requesting sealed bids for the rental and comprehensive maintenance of portable toilet facilities and stand-alone hand-washing stations.
The scope includes providing standard and ADA-compliant units at various locations such as Depot Park, Hemlock Park, Swede Hill Park, and the Industrial Park, as well as for special events. Maintenance requirements involve weekly waste removal, refilling solutions, supplying toilet paper and hand sanitizer, and cleaning both the interior and exterior of units. The contract term runs through the end of 2026 with options to renew for two additional two-year periods through 2030. Bids are due to the Treasury Department by 2:30 PM on March 9, 2026.
EVALUATION CRITERIA
Lowest and most qualified bidder whose price and qualifications cause its bid to be considered the best and most responsive
REQUIRED DELIVERABLES
6- Bid Proposal Form
- Name Address and Legal Status of Bidder
- Equal Employment Opportunity Statement
- Statement of Qualifications
- Contractor's Checklist
- Employer Registration form
REQUIRED ATTACHMENTS
3- Record of Prior Contracts
- Sworn Statement
- Certificates of Insurance
- Submit to
- Office of the City Treasurer, 226 North Michigan Avenue, Big Rapids, MI 49307
- Duration
- 48 months
- Scope location
- Big Rapids, MI
Questions about this BID
How do I respond to this Bid from City of Big Rapids?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Treasurer, 226 North Michigan Avenue, Big Rapids, MI 49307. For questions, contact Mark Gifford.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Big Rapids in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mark Gifford at (231) 592-4015. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Proposal Form, Name Address and Legal Status of Bidder, Equal Employment Opportunity Statement, Statement of Qualifications, Contractor's Checklist, Employer Registration form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and most qualified bidder whose price and qualifications cause its bid to be considered the best and most responsive" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Big Rapids?
All active and historical solicitations from City of Big Rapids are tracked and searchable. As a city agency, City of Big Rapids regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Record of Prior Contracts, Sworn Statement, Certificates of Insurance. Review the full document from City of Big Rapids for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Big Rapids, MI. Review the full solicitation for detailed scope requirements.