City of Berkley, Michigan - Community Center HVAC Unit Replacement - 2026
City of BerkleyCity · Berkley, MI- Due
- Sep 25, 2026
- Deadline passed
- Primary contact
- Jason Bialk
The 30-second brief
The City of Berkley is requesting proposals for the replacement of an existing Magic Pak HVAC unit at the Community Center located at 2400 Robina, Berkley, Michigan. The scope of work includes replacing the all-in-one, through-the-wall heating and cooling system, cutting in and installing two open-air return grilles above two adjacent office doors to improve air circulation, and removing the existing unit. Vendors may quote up to two different models listed as Option #1 and Option #2, and must submit a detailed equipment specification list along with itemized specification deviations and individual unit prices. Sealed bids are due electronically via BidNet/Michigan Inter-governmental Trade Network (MITN) by 3:00 PM on September 25, 2026. The project requires a minimum 12-month manufacturer warranty covering parts, labor, and transportation with no deductible. Proposals will be evaluated based on price, features, safety, warranty, service experience/location, and delivery timeframe.
Replacement of existing Magic Pak HVAC unit, Cutting in and installing (2) open air return grilles above (2) adjacent office doors, Removal of existing unit, Detailed equipment specifications, Itemized listing of specification deviations and other available options with individual unit prices
Price, features, safety, warranty, service experience/location, delivery timeframe
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Summary
The City of Berkley is requesting proposals for the replacement of an existing Magic Pak HVAC unit at the Community Center located at 2400 Robina, Berkley, Michigan.
The scope of work includes replacing the all-in-one, through-the-wall heating and cooling system, cutting in and installing two open-air return grilles above two adjacent office doors to improve air circulation, and removing the existing unit. Vendors may quote up to two different models listed as Option #1 and Option #2, and must submit a detailed equipment specification list along with itemized specification deviations and individual unit prices. Sealed bids are due electronically via BidNet/Michigan Inter-governmental Trade Network (MITN) by 3:00 PM on September 25, 2026. The project requires a minimum 12-month manufacturer warranty covering parts, labor, and transportation with no deductible. Proposals will be evaluated based on price, features, safety, warranty, service experience/location, and delivery timeframe.
EVALUATION CRITERIA
6- Price
- Features
- Safety
- Warranty
- Service experience/location
- Delivery timeframe
REQUIRED DELIVERABLES
Replacement of existing Magic Pak HVAC unit, Cutting in and installing (2) open air return grilles above (2) adjacent office doors, Removal of existing unit, Detailed equipment specifications, Itemized listing of specification deviations and other available options with individual unit prices
REQUIRED ATTACHMENTS
7- Contact information and qualifications form
- List of at least three (3) local references
- Non-collusive affidavit
- Hold harmless and indemnity form
- Final unit price bid using Basis of Award forms
- Conflict of interest form
- Certification of not being an Iran linked business
- Submit to
- www.bidnetdirect.com
- Scope location
- Berkley, MI
Questions about this RFP
How do I respond to this RFP from City of Berkley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.bidnetdirect.com. For questions, contact Jason Bialk.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Berkley in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Bialk. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Replacement of existing Magic Pak HVAC unit, Cutting in and installing (2) open air return grilles above (2) adjacent office doors, Removal of existing unit, Detailed equipment specifications, Itemized listing of specification deviations and other available options with individual unit prices. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, features, safety, warranty, service experience/location, delivery timeframe" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Berkley?
All active and historical solicitations from City of Berkley are tracked and searchable. As a city agency, City of Berkley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contact information and qualifications form, list of at least three (3) local references, non-collusive affidavit, hold harmless and indemnity form, final unit price bid using Basis of Award forms, co. Review the full document from City of Berkley for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Berkley, MI. Review the full solicitation for detailed scope requirements.