City of Bee Cave Comprehensive Plan Update RFP 2026
City of Bee CaveCity · Bee Cave, TX- Due
- May 22, 2026
- Deadline passed
- Posted
- Apr 24, 2026
- Duration
- 16 months
- Primary contact
- Sean Lapano
The 30-second brief
The City of Bee Cave is seeking a qualified firm to lead a Comprehensive Plan Update to guide long-range physical, economic, and social development through 2047. Proposals are due by May 22, 2026.
Project Management Plan, Interactive Project Website, White paper of findings, Executive summary, Analysis of public meetings, Comprehensive Plan Update options, Implementation Matrix, Final Report
25% Firm experience and past performance, 25% Experience of proposed staff, 15% Understanding of project goals and approach, 35% Proposed engagement strategy
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Summary
The City of Bee Cave is seeking a qualified firm to lead a Comprehensive Plan Update to guide long-range physical, economic, and social development through 2047. Proposals are due by May 22, 2026.
EVALUATION CRITERIA
4- 25% Firm experience and past performance
- 25% Experience of proposed staff
- 15% Understanding of project goals and approach
- 35% Proposed engagement strategy
REQUIRED DELIVERABLES
8- Project Management Plan
- Interactive Project Website
- White paper of findings
- Executive summary
- Analysis of public meetings
- Comprehensive Plan Update options
- Implementation Matrix
- Final Report
REQUIRED ATTACHMENTS
8- Cover letter
- Organizational Chart
- Team member biographies
- Professional certifications
- Project Approach
- References
- Schedule (Gantt chart)
- Workload description
- Submit to
- 4000 Galleria Circle, Bee Cave, Texas 78738
- Scope location
- Bee Cave, TX
Questions about this RFP
How do I respond to this RFP from City of Bee Cave?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 4000 Galleria Circle, Bee Cave, Texas 78738. For questions, contact Sean Lapano.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Bee Cave in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sean Lapano. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management Plan, Interactive Project Website, White paper of findings, Executive summary, Analysis of public meetings, Comprehensive Plan Update options, Implementation Matrix, Final Report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "25% Firm experience and past performance, 25% Experience of proposed staff, 15% Understanding of project goals and approach, 35% Proposed engagement strategy" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Bee Cave?
All active and historical solicitations from City of Bee Cave are tracked and searchable. As a city agency, City of Bee Cave regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 16 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Organizational Chart, Team member biographies, Professional certifications, Project Approach, References, Schedule (Gantt chart), Workload description. Review the full document from City of Bee Cave for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bee Cave, TX. Review the full solicitation for detailed scope requirements.