City of Batavia Exterior Building Condition Assessments RFP
Town of BataviaCity · Batavia, IL- Due
- Feb 13, 2026
- Deadline passed
- Posted
- Jan 12, 2026
- Primary contact
- Zach Ewoldt
- (630) 454-2711
The 30-second brief
City of Batavia seeks qualified architectural or preservation firms to conduct on-site Exterior Building Condition Assessments for approximately 75 significant historic properties. Optional services include assessments of approximately 50 contributing properties. Proposals are due February 13, 2026.
Exterior Building Condition Assessment Summary for each property, Priority Matrix, Final Report.
Qualification-based selection procedure, including firm qualifications, individual qualifications, overall capabilities and experience, approach to the project, quality and completeness of submittal, past record of performance, commitment to service, project schedule, and project cost.
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Summary
City of Batavia seeks qualified architectural or preservation firms to conduct on-site Exterior Building Condition Assessments for approximately 75 significant historic properties. Optional services include assessments of approximately 50 contributing properties. Proposals are due February 13, 2026.
EVALUATION CRITERIA
10- Qualification-based selection procedure
- Including firm qualifications
- Individual qualifications
- Overall capabilities and experience
- Approach to the project
- Quality and completeness of submittal
- Past record of performance
- Commitment to service
- Project schedule
- Project cost
REQUIRED DELIVERABLES
3- Exterior Building Condition Assessment Summary for each property
- Priority Matrix
- Final Report
REQUIRED ATTACHMENTS
6- Cover Letter
- Project Understanding and Approach
- Relevant Qualifications & Experience
- Proposed Schedule
- Cost proposal
- References from at least Three (3) comparable projects
- Submit to
- 100 N. Island Avenue, Batavia, Illinois 60510 (Hard copies) and [email protected] (Email)
- Scope location
- Historic District Properties, City of Batavia, Illinois
- Reported agency
- City of Batavia
Questions about this RFP
How do I respond to this RFP from Town of Batavia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 100 N. Island Avenue, Batavia, Illinois 60510 (Hard copies) and [email protected] (Email). For questions, contact Zach Ewoldt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Batavia in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Zach Ewoldt at (630) 454-2711. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Exterior Building Condition Assessment Summary for each property, Priority Matrix, Final Report.. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualification-based selection procedure, including firm qualifications, individual qualifications, overall capabilities and experience, approach to the project, quality and completeness of submittal,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Batavia?
All active and historical solicitations from Town of Batavia are tracked and searchable. As a city agency, Town of Batavia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Project Understanding and Approach, Relevant Qualifications & Experience, Proposed Schedule, Cost proposal, References from at least Three (3) comparable projects.. Review the full document from Town of Batavia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Historic District Properties, City of Batavia, Illinois. Review the full solicitation for detailed scope requirements.