City of Batavia Contractor Services - Tree Grant Program Bid #2026-03
City of BataviaCity · Batavia, NY- Due
- May 1, 2026
- Deadline passed
- Posted
- Apr 21, 2026
- Primary contact
- Scott Allen
- (585) 345-6400
The 30-second brief
The City of Batavia is soliciting bids for a tree planting and maintenance program under NYS DEC Contract #DEC01-C02887GM-3350000. The selected contractor will be responsible for procurement, planting, maintenance, reporting, and compliance, coordinating with the Bureau of Maintenance. Bids must be submitted in sealed envelopes marked 'Contractor Services – Tree Grant Program, Bid #2026-03' to the Superintendent of Maintenance at City Hall. A mandatory virtual pre-bid meeting is scheduled for April 27, 2026. Bids are due by 10:00 AM local time on May 1, 2026, at which time they will be opened and read aloud in the City Council Chambers.
Bids submitted on forms provided by the City
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Summary
The City of Batavia is soliciting bids for a tree planting and maintenance program under NYS DEC Contract #DEC01-C02887GM-3350000.
The selected contractor will be responsible for procurement, planting, maintenance, reporting, and compliance, coordinating with the Bureau of Maintenance. Bids must be submitted in sealed envelopes marked 'Contractor Services – Tree Grant Program, Bid #2026-03' to the Superintendent of Maintenance at City Hall. A mandatory virtual pre-bid meeting is scheduled for April 27, 2026. Bids are due by 10:00 AM local time on May 1, 2026, at which time they will be opened and read aloud in the City Council Chambers.
REQUIRED DELIVERABLES
Bids submitted on forms provided by the City
REQUIRED ATTACHMENTS
bid envelopes marked with project title and bid number
- Submit to
- Superintendent of Maintenance, City Hall, One Batavia City Centre, Batavia, New York
- Scope location
- Batavia, NY
Questions about this BID
How do I respond to this Bid from City of Batavia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Superintendent of Maintenance, City Hall, One Batavia City Centre, Batavia, New York. For questions, contact Scott Allen.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Batavia in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott Allen at (585) 345-6400. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bids submitted on forms provided by the City. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Batavia?
All active and historical solicitations from City of Batavia are tracked and searchable. As a city agency, City of Batavia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid envelopes marked with project title and bid number. Review the full document from City of Batavia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Batavia, NY. Review the full solicitation for detailed scope requirements.