City of Aurora - Tent and Table Rental for the 2026 City of Aurora Halloween Event - Quote #26-104 (2026)
Town of OraCity · Ora, IL- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 30, 2026
- Primary contact
- Mike Nelson
- (630) 256-3370
The 30-second brief
The City of Aurora is seeking qualified vendors to provide, deliver, set up, and tear down commercial-grade, weather-resistant tents and 6-foot rectangular tables with heavy-duty concrete weights for the 2026 Halloween Trick-or-Treat event to be held on Friday, October 30th at Wilder Park & Promenade, 350 North River Street, Aurora, IL 60506. The scope includes fourteen 10'x10' tents (or up to seven 10'x20' tents, or an approved mix) and fourteen 6 ft. tables. Submission deadline is October 7, 2026, at 11:00 am, with a question submission deadline of October 2, 2026. Electronic submissions are required via the OpenGov procurement portal.
Tent - 10'x10' (including setup and teardown); Tent - 10'x20' (including setup and teardown); Rectangular table at least 6ft in length (including setup and teardown)
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Summary
The City of Aurora is seeking qualified vendors to provide, deliver, set up, and tear down commercial-grade, weather-resistant tents and 6-foot rectangular tables with heavy-duty concrete weights for the 2026 Halloween Trick-or-Treat event to be held on Friday, October 30th at Wilder Park & Promenade, 350 North River Street, Aurora, IL 60506.
The scope includes fourteen 10'x10' tents (or up to seven 10'x20' tents, or an approved mix) and fourteen 6 ft. tables. Submission deadline is October 7, 2026, at 11:00 am, with a question submission deadline of October 2, 2026. Electronic submissions are required via the OpenGov procurement portal.
REQUIRED DELIVERABLES
3- Tent - 10'x10' (including setup and teardown)
- Tent - 10'x20' (including setup and teardown)
- Rectangular table at least 6ft in length (including setup and teardown)
REQUIRED ATTACHMENTS
4- City of Aurora Terms and Conditions Acknowledgement
- Bidder's Certification
- Bidder's Tax Certification
- Eligibility
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this QUOTE
How do I respond to this Quote from Town of Ora?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Mike Nelson.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Town of Ora in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Nelson at (630) 256-3370. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Tent - 10'x10' (including setup and teardown); Tent - 10'x20' (including setup and teardown); Rectangular table at least 6ft in length (including setup and teardown). Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Ora?
All active and historical solicitations from Town of Ora are tracked and searchable. As a city agency, Town of Ora regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: City of Aurora Terms and Conditions Acknowledgement, Bidder's Certification, Bidder's Tax Certification, Eligibility. Review the full document from Town of Ora for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.