City of Auburn 2026 UPS Preventative Maintenance Service Agreement ITB
City of Auburn, City of Auburn, AL·City
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- Primary Contact
- Patrick Slaughter · (334) 501-3008
- Contract Term
- 1 year
- Scope Location
- Auburn, AL
- Submission Address
- Office of the City Manager, 144 Tichenor Avenue, Auburn, Alabama 36830
SUMMARY
The City of Auburn, Alabama is soliciting sealed bids for a one-year service agreement for preventative maintenance of eight critical Uninterruptible Power Supply (UPS) systems, with options for two additional one-year renewals. The scope includes twice-yearly inspections of batteries, wiring, and terminals, and annual full inspections featuring thermal diagnostics and load testing for Eaton and APC models ranging from 3kVA to 65kVA. Facilities covered include City Hall, Engineering Building, Radio Tower, Public Safety rooms, and the Gay Street Parking Deck. Bidders must provide a 5% bid bond (not to exceed $10,000) and demonstrate at least two years of experience with similar contracts. Bids are due by 10:00 a.m. local time on September 24, 2026, with a question deadline of September 16, 2026.
EVALUATION CRITERIA
Lowest responsible bidder
REQUIRED DELIVERABLES
Bid Proposal Form, Experience and References Form, Bid Bond, Insurance Certificates, Progress Schedule
REQUIRED ATTACHMENTS
Appendix A (References and Experience Form), Bid Proposal Form, Bid Bond
REQUIRED STAFFING ROLES
Experienced skilled and licensed personnel
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this ITB from City of Auburn?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Manager, 144 Tichenor Avenue, Auburn, Alabama 36830. For questions, contact Patrick Slaughter.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Auburn?
All active and historical solicitations from City of Auburn are tracked and searchable. As a city agency, City of Auburn regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of September 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A (References and Experience Form), Bid Proposal Form, Bid Bond. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Auburn for the complete list.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Auburn in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick Slaughter at (334) 501-3008. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Auburn, AL. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Experienced skilled and licensed personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Proposal Form, Experience and References Form, Bid Bond, Insurance Certificates, Progress Schedule. Proposals should clearly address how each deliverable will be met.
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