City of Athens - Venue Management Services-The Texan - A Landmark Venue - RFP26-7001 (2026)
Athens Housing AuthorityLocal Housing Authority · Athens, TX- Due
- Aug 18, 2026
- Deadline passed
- Posted
- Jul 25, 2026
- Primary contact
- Mandie Quigg
The 30-second brief
The City of Athens seeks proposals for professional venue management services for The Texan – A Landmark Venue, a 7,204 square-foot facility located in Athens, Texas. The scope involves operating the landmark venue for public and private events, providing a comprehensive operations plan, proposing lease rates and revenue sharing, and executing a marketing strategy. The facility includes interior furniture, fixtures, a 16’x24’ stage, and a sound and lighting system. Proposals are due by August 18, 2026, at 4:00 PM CST.
Twenty (20) round tables (5'), Eighteen (18) rectangular tables (3'x6'), Two hundred and seventy-eight (278) banquet chairs, Three (3) portable servings bars, Thirteen (13) cocktail tables, Sixty (60) bar type chairs, One (1) 16'x24' stage, One (1) sound and lighting system
Qualifications and Similar Management Experience (30%), Proposed Lease Rate and Structure (30%), Management Approach (25%), Marketing Strategy (15%)
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Summary
The City of Athens seeks proposals for professional venue management services for The Texan – A Landmark Venue, a 7,204 square-foot facility located in Athens, Texas.
The scope involves operating the landmark venue for public and private events, providing a comprehensive operations plan, proposing lease rates and revenue sharing, and executing a marketing strategy. The facility includes interior furniture, fixtures, a 16’x24’ stage, and a sound and lighting system. Proposals are due by August 18, 2026, at 4:00 PM CST.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Twenty (20) round tables (5')
- Eighteen (18) rectangular tables (3'x6')
- Two hundred and seventy-eight (278) banquet chairs
- Three (3) portable servings bars
- Thirteen (13) cocktail tables
- Sixty (60) bar type chairs
- One (1) 16'x24' stage
- One (1) sound and lighting system
REQUIRED ATTACHMENTS
6- IRS Form W-9 (Exhibit A)
- Conflict of Interest Questionnaire Form CIQ (Exhibit B)
- Certificate of Interested Parties Form 1295
- House Bill 89 Verification Form (Exhibit C)
- Addenda Acknowledgement (Exhibit D)
- Certificate of Insurance
- Submit to
- City of Athens – Finance Department, 508 E. Tyler Street, Athens, Texas 75751
- Scope location
- Athens, TX
- Reported agency
- City of Athens
Questions about this RFP
How do I respond to this RFP from Athens Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Athens – Finance Department, 508 E. Tyler Street, Athens, Texas 75751. For questions, contact Mandie Quigg.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Athens Housing Authority in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mandie Quigg. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Twenty (20) round tables (5'), Eighteen (18) rectangular tables (3'x6'), Two hundred and seventy-eight (278) banquet chairs, Three (3) portable servings bars, Thirteen (13) cocktail tables, Sixty (60) bar type chairs, One (1) 16'x24' stage, One (1) sound and lighting system. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Similar Management Experience (30%), Proposed Lease Rate and Structure (30%), Management Approach (25%), Marketing Strategy (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Athens Housing Authority?
All active and historical solicitations from Athens Housing Authority are tracked and searchable. As a local housing authority agency, Athens Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: IRS Form W-9 (Exhibit A), Conflict of Interest Questionnaire Form CIQ (Exhibit B), Certificate of Interested Parties Form 1295, House Bill 89 Verification Form (Exhibit C), Addenda Acknowledgement (Ex. Review the full document from Athens Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Athens, TX. Review the full solicitation for detailed scope requirements.