City of Ashland - Tree Trimming For a Two Year Period - 2026
City of AshlandCity · Ashland, KY- Due
- Sep 3, 2026
- Deadline passed
- Posted
- Aug 20, 2026
- Contract term
- 2 years
- Primary contact
- Sean Murray
- (606) 385-3332
The 30-second brief
The City of Ashland, Kentucky, Department of Public Services & Utility Operations is seeking bids for tree trimming, tree removal to ground level, and stump removal services over a two-year contract period. Work includes providing 3-man and 5-man crews with bucket trucks and chippers, handling emergency response for hazardous trees within 3 hours, and site cleanup. Bids are due by September 3, 2026, at 3:00 P.M. EST, and must be submitted to the City Clerk, City Building, 1700 Greenup Avenue, Ashland, Kentucky. Bidders must provide a performance bond and payment bond equal to 100% of the total amount within 10 days of award notice, along with insurance certificates meeting specified minimums.
Tree trimming hourly rates for 3-man and 5-man crews; tree removal to ground level across size categories (0-4 inch up to 61 inch and over); stump removal using stump grinder and per inch of removal on diameter basis
Written safety and health program, Substance abuse program, Principal place of business within city limits of Ashland or Boyd County, Completed at least two projects of comparable size in past 5 years, Completed at least two contracts for City of Ashland, Workers' compensation E-Mod factor of 1.0 or less, Bank credit reference, Qualified sub-contractors, Written procedures to ensure compliance with wage and hour laws and equal employment opportunity
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Summary
The City of Ashland, Kentucky, Department of Public Services & Utility Operations is seeking bids for tree trimming, tree removal to ground level, and stump removal services over a two-year contract period.
Work includes providing 3-man and 5-man crews with bucket trucks and chippers, handling emergency response for hazardous trees within 3 hours, and site cleanup. Bids are due by September 3, 2026, at 3:00 P.M. EST, and must be submitted to the City Clerk, City Building, 1700 Greenup Avenue, Ashland, Kentucky. Bidders must provide a performance bond and payment bond equal to 100% of the total amount within 10 days of award notice, along with insurance certificates meeting specified minimums.
EVALUATION CRITERIA
Written safety and health program, Substance abuse program, Principal place of business within city limits of Ashland or Boyd County, Completed at least two projects of comparable size in past 5 years, Completed at least two contracts for City of Ashland, Workers' compensation E-Mod factor of 1.0 or less, Bank credit reference, Qualified sub-contractors, Written procedures to ensure compliance with wage and hour laws and equal employment opportunity
REQUIRED DELIVERABLES
3- Tree trimming hourly rates for 3-man and 5-man crews
- Tree removal to ground level across size categories (0-4 inch up to 61 inch and over)
- Stump removal using stump grinder and per inch of removal on diameter basis
REQUIRED ATTACHMENTS
9- Bid Form
- Bid / Vendor Pre-Qualification Disclosure Statement (Exhibit 1)
- Non-Collusion Affidavit of Prime Bidder
- Statement of Compliance with Non-Discrimination Regulations
- Responsibility for Damage Claims
- Application for Business Privilege and Occupational License Fee
- Performance Bond
- Payment Bond
- Certificate of Insurance
REQUIRED STAFFING
3- Submit to
- CITY CLERK, City of Ashland, 1700 Greenup Avenue, P. O. Box 1839, Ashland, Kentucky 41105-1839
- Duration
- 24 months
- Scope location
- Ashland, KY
Questions about this BID
How do I respond to this Bid from City of Ashland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: CITY CLERK, City of Ashland, 1700 Greenup Avenue, P. O. Box 1839, Ashland, Kentucky 41105-1839. For questions, contact Sean Murray.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Ashland in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sean Murray at (606) 385-3332. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: 3-man crew, 5-man crew, Additional man. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Tree trimming hourly rates for 3-man and 5-man crews; tree removal to ground level across size categories (0-4 inch up to 61 inch and over); stump removal using stump grinder and per inch of removal on diameter basis. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Written safety and health program, Substance abuse program, Principal place of business within city limits of Ashland or Boyd County, Completed at least two projects of comparable size in past 5 years..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ashland?
All active and historical solicitations from City of Ashland are tracked and searchable. As a city agency, City of Ashland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Bid / Vendor Pre-Qualification Disclosure Statement (Exhibit 1), Non-Collusion Affidavit of Prime Bidder, Statement of Compliance with Non-Discrimination Regulations, Responsibility for Dama. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Ashland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ashland, KY. Review the full solicitation for detailed scope requirements.