City of Ashland - Purchase of Gravel, Stone, and Sand - 2025
City of AshlandCity · Ashland, KY- Due
- Oct 30, 2025
- Deadline passed
- Posted
- Oct 13, 2025
- Contract term
- 1 year
- Primary contact
- Sean Murray
- (606) 385-3107
The 30-second brief
The City of Ashland is seeking bids for the purchase of gravel, stone, and sand for pick-up and/or delivery to support the Departments of Engineering, Parks/Recreation, Public Services, and Utility Operations. The approximate annual volume is 10,000 tons of materials including #57 stone, DGA, #11 stone, #9 stone, #8 stone, #4 stone, #2 stone, #1 stone, rip-rap, crusher run, limestone sand, and bank run sand. Contract pricing shall remain in effect for 1 year from execution. Bids are due by October 30, 2025, at 3:00 P.M. EST at the City Building, 1700 Greenup Avenue, Ashland, Kentucky.
Grits for Snow Removal, #11 Stone, #9 Stone, #8 Stone, #57 Stone, #4 Stone, #2 Stone, #1 Stone, DGA or 304, Rip-rap (4" min x 9" max), Rip-rap (4" min x 12" max), Rip-rap (8" min x 18" max), 1" Crusher Run, Class I Limestone Sand, Bank Run Sand
Written safety and health program, substance abuse program, principal place of business within city limits, principal place of business within territorial limits of Boyd County, successfully completed at least two projects of comparable size, previously satisfactorily completed at least two contracts for the City of Ashland, workers' compensation E-Mod factor of 1.0 or less, bank credit reference, sub-contractors qualified to bid, written procedures for federal and state wage and hour laws
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Summary
The City of Ashland is seeking bids for the purchase of gravel, stone, and sand for pick-up and/or delivery to support the Departments of Engineering, Parks/Recreation, Public Services, and Utility Operations.
The approximate annual volume is 10,000 tons of materials including #57 stone, DGA, #11 stone, #9 stone, #8 stone, #4 stone, #2 stone, #1 stone, rip-rap, crusher run, limestone sand, and bank run sand. Contract pricing shall remain in effect for 1 year from execution. Bids are due by October 30, 2025, at 3:00 P.M. EST at the City Building, 1700 Greenup Avenue, Ashland, Kentucky.
EVALUATION CRITERIA
Written safety and health program, substance abuse program, principal place of business within city limits, principal place of business within territorial limits of Boyd County, successfully completed at least two projects of comparable size, previously satisfactorily completed at least two contracts for the City of Ashland, workers' compensation E-Mod factor of 1.0 or less, bank credit reference, sub-contractors qualified to bid, written procedures for federal and state wage and hour laws
REQUIRED DELIVERABLES
15- Grits for Snow Removal
- #11 Stone
- #9 Stone
- #8 Stone
- #57 Stone
- #4 Stone
- #2 Stone
- #1 Stone
- DGA or 304
- Rip-rap (4" min x 9" max)
- Rip-rap (4" min x 12" max)
- Rip-rap (8" min x 18" max)
- 1" Crusher Run
- Class I Limestone Sand
- Bank Run Sand
REQUIRED ATTACHMENTS
6- Bid package
- Business license
- Bidder / Vendor Pre-Qualification Disclosure Statement
- Non-Collusion Affidavit of Prime Bidder
- Statement of Compliance with Non-Discrimination Regulations
- Application for Business Privilege and Occupational License Fee
- Submit to
- CITY CLERK, City of Ashland, 1700 Greenup Avenue, P. O. Box 1839, Ashland, Kentucky 41105-1839
- Scope location
- Ashland, KY
Questions about this BID
How do I respond to this Bid from City of Ashland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: CITY CLERK, City of Ashland, 1700 Greenup Avenue, P. O. Box 1839, Ashland, Kentucky 41105-1839. For questions, contact Sean Murray.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Ashland in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sean Murray at (606) 385-3107. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Grits for Snow Removal, #11 Stone, #9 Stone, #8 Stone, #57 Stone, #4 Stone, #2 Stone, #1 Stone, DGA or 304, Rip-rap (4" min x 9" max), Rip-rap (4" min x 12" max), Rip-rap (8" min x 18" max), 1" Crusher Run, Class I Limestone Sand, Bank Run Sand. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Written safety and health program, substance abuse program, principal place of business within city limits, principal place of business within territorial limits of Boyd County, successfully completed..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ashland?
All active and historical solicitations from City of Ashland are tracked and searchable. As a city agency, City of Ashland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid package, business license, Bidder / Vendor Pre-Qualification Disclosure Statement, Non-Collusion Affidavit of Prime Bidder, Statement of Compliance with Non-Discrimination Regulations, Application. Review the full document from City of Ashland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ashland, KY. Review the full solicitation for detailed scope requirements.