City of Alvin - Group Health Insurance Program - RFP 26-02 (2026)
City of AlvinCity · Alvin, TX- Due
- May 20, 2026
- Deadline passed
- Posted
- Apr 5, 2026
- Primary contact
- Shaina Miller
- (713) 439-5233
The 30-second brief
The City of Alvin, Texas is soliciting sealed proposals for fully insured, level-funded, and Chapter 172 group health plans, effective October 1, 2026. The scope includes medical (including prescription drug), dental, vision, basic and voluntary life/AD&D, short-term and long-term disability, Employee Assistance Program (EAP), worksite/voluntary benefits, COBRA administration, and flexible spending account (FSA) administration for approximately 238 full-time employees. Proposers must submit one original signed proposal and two copies to City of Alvin, Attn: Dixie Roberts, City Secretary, 3201 TX-35, Alvin, TX 77511 by May 20, 2026, at 2:00 p.m. All written inquiries must be directed to Shaina Miller at [email protected]. Proposals will be evaluated based on plan design, pricing, network adequacy, financial stability, administrative capabilities, value-added services, and implementation plan.
Comparable PPO, ACO, And HDHP plan designs; Fully insured and level-funded funding options; Network disruption analysis; GeoAccess report; Dual-option dental structure (base plan and buy-up plan); Vision plan; Basic Life and AD&D benefit; Voluntary Life/AD&D benefit; Short-term and long-term disability options; Worksite and voluntary benefits (accident, Cancer, Critical illness, Hospital indemnity)
Plan Design & Coverage Competitiveness (30 points), Pricing / Cost to City and Employees (25 points), Network Adequacy & Access (15 points), Financial Stability & Claims-Paying Ability (10 points), Administrative Capabilities & Technology (10 points), Value-Added Services & Wellness Programs (5 points), Implementation & Transition Plan (5 points)
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Summary
The City of Alvin, Texas is soliciting sealed proposals for fully insured, level-funded, and Chapter 172 group health plans, effective October 1, 2026.
The scope includes medical (including prescription drug), dental, vision, basic and voluntary life/AD&D, short-term and long-term disability, Employee Assistance Program (EAP), worksite/voluntary benefits, COBRA administration, and flexible spending account (FSA) administration for approximately 238 full-time employees. Proposers must submit one original signed proposal and two copies to City of Alvin, Attn: Dixie Roberts, City Secretary, 3201 TX-35, Alvin, TX 77511 by May 20, 2026, at 2:00 p.m. All written inquiries must be directed to Shaina Miller at [email protected]. Proposals will be evaluated based on plan design, pricing, network adequacy, financial stability, administrative capabilities, value-added services, and implementation plan.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Comparable PPO, ACO, And HDHP plan designs
- Fully insured and level-funded funding options
- Network disruption analysis
- GeoAccess report
- Dual-option dental structure (base plan and buy-up plan)
- Vision plan
- Basic Life and AD&D benefit
- Voluntary Life/AD&D benefit
- Short-term and long-term disability options
- Worksite and voluntary benefits (accident, Cancer, Critical illness, Hospital indemnity)
REQUIRED ATTACHMENTS
12- Cover letter and executive summary
- Company background
- Financial stability
- References
- Medical plan proposals
- Ancillary benefit proposals
- Network information
- Administrative capabilities
- Wellness and value-added services
- Implementation and transition plan
- Exceptions and deviations
- Attachment A forms
- Submit to
- City of Alvin, Attn: Dixie Roberts, City Secretary, 3201 TX-35, Alvin, TX 77511
- Scope location
- Alvin, TX
Questions about this RFP
How do I respond to this RFP from City of Alvin?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Alvin, Attn: Dixie Roberts, City Secretary, 3201 TX-35, Alvin, TX 77511. For questions, contact Shaina Miller.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Alvin in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shaina Miller at (713) 439-5233. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Comparable PPO, ACO, And HDHP plan designs; Fully insured and level-funded funding options; Network disruption analysis; GeoAccess report; Dual-option dental structure (base plan and buy-up plan); Vision plan; Basic Life and AD&D benefit; Voluntary Life/AD&D benefit; Short-term and long-term disabil. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Plan Design & Coverage Competitiveness (30 points), Pricing / Cost to City and Employees (25 points), Network Adequacy & Access (15 points), Financial Stability & Claims-Paying Ability (10 points), Ad..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Alvin?
All active and historical solicitations from City of Alvin are tracked and searchable. As a city agency, City of Alvin regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter and executive summary, company background, financial stability, references, medical plan proposals, ancillary benefit proposals, network information, administrative capabilities, wellness. Review the full document from City of Alvin for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alvin, TX. Review the full solicitation for detailed scope requirements.