City of Allentown Professional Public Meeting Management Services and Meeting Software Platform RFP
City of AllentownCity · Allentown, PA- Due
- Mar 10, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Megan Rohrbach
- (610) 439-5999
The 30-second brief
The City of Allentown is seeking a vendor to provide end-to-end meeting management services and a software platform for agenda creation, document management, and live streaming. Proposals are due March 10, 2026.
Meeting software platform, Agenda creation, Document management, Public engagement, Multi platform live streaming
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Summary
The City of Allentown is seeking a vendor to provide end-to-end meeting management services and a software platform for agenda creation, document management, and live streaming. Proposals are due March 10, 2026.
REQUIRED DELIVERABLES
5- Meeting software platform
- Agenda creation
- Document management
- Public engagement
- Multi platform live streaming
- Submit to
- 435 Hamilton St, Allentown, PA, 18101
- Scope location
- Lehigh, PA
Questions about this RFP
How do I respond to this RFP from City of Allentown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 435 Hamilton St, Allentown, PA, 18101. For questions, contact Megan Rohrbach.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Allentown in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Megan Rohrbach at (610) 439-5999. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Meeting software platform, Agenda creation, Document management, Public engagement, Multi platform live streaming. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Allentown?
All active and historical solicitations from City of Allentown are tracked and searchable. As a city agency, City of Allentown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Allentown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lehigh, PA. Review the full solicitation for detailed scope requirements.