City of Alameda Request for Proposals - 5-Year On-Call Plumbing Maintenance 2025
City of AlamedaCity · Alameda, CA- Due
- Jan 13, 2026
- Deadline passed
- Posted
- Dec 12, 2025
- Contract term
- 5 years
- Primary contact
- Chandni Patel
- (510) 747-7978
The 30-second brief
The City of Alameda Public Works Department is seeking proposals from qualified plumbing contractors to provide on-call plumbing maintenance services for approximately 76 City-owned facilities, including City Hall, City Hall West, Alameda Free Library buildings, recreation and parks buildings, police, and fire facilities. The scope of work encompasses routine and on-call services, preventive maintenance, 24/7 emergency response within two hours, safe-off and temporary support services, and additional plumbing installations and repairs. Services will be provided on an as-needed, negotiated fee basis using time and materials with a not-to-exceed limit per work order for a five-year contract term. Proposers must have at least five years of continuous experience in plumbing maintenance and possess all required licenses and a City of Alameda business license. Proposals are due by January 13, 2026, at 2:00 p.m., submitted electronically via PDF to [email protected]. Questions must be submitted in writing by December 23, 2025. Evaluation criteria include ability to carry out and manage the project, qualifications, willingness to comply with agreement terms, cost of proposal, and local business preference.
Routine and On-Call Services, Preventive Maintenance, Emergency Response, Safe-Off and Temporary Support Services, Additional Services
Ability of the Proposer to Carry Out and Manage the Proposed Project 25%, Qualifications 25%, Willingness to Comply with the Proposed Agreement Terms 25%, Cost of Proposal 25%, Local Business preference
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Summary
The City of Alameda Public Works Department is seeking proposals from qualified plumbing contractors to provide on-call plumbing maintenance services for approximately 76 City-owned facilities, including City Hall, City Hall West, Alameda Free Library buildings, recreation and parks buildings, police, and fire facilities.
The scope of work encompasses routine and on-call services, preventive maintenance, 24/7 emergency response within two hours, safe-off and temporary support services, and additional plumbing installations and repairs. Services will be provided on an as-needed, negotiated fee basis using time and materials with a not-to-exceed limit per work order for a five-year contract term. Proposers must have at least five years of continuous experience in plumbing maintenance and possess all required licenses and a City of Alameda business license. Proposals are due by January 13, 2026, at 2:00 p.m., submitted electronically via PDF to [email protected]. Questions must be submitted in writing by December 23, 2025. Evaluation criteria include ability to carry out and manage the project, qualifications, willingness to comply with agreement terms, cost of proposal, and local business preference.
EVALUATION CRITERIA
Ability of the Proposer to Carry Out and Manage the Proposed Project 25%, Qualifications 25%, Willingness to Comply with the Proposed Agreement Terms 25%, Cost of Proposal 25%, Local Business preference
REQUIRED DELIVERABLES
5- Routine and On-Call Services
- Preventive Maintenance
- Emergency Response
- Safe-Off and Temporary Support Services
- Additional Services
REQUIRED ATTACHMENTS
3- Statement of Qualifications
- Statement of Exceptions
- Project Pricing hourly rate sheet
- Submit to
- [email protected]
- Scope location
- Alameda, CA
Questions about this RFP
How do I respond to this RFP from City of Alameda?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Chandni Patel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Alameda in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chandni Patel at (510) 747-7978. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Routine and On-Call Services, Preventive Maintenance, Emergency Response, Safe-Off and Temporary Support Services, Additional Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability of the Proposer to Carry Out and Manage the Proposed Project 25%, Qualifications 25%, Willingness to Comply with the Proposed Agreement Terms 25%, Cost of Proposal 25%, Local Business preferen..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Alameda?
All active and historical solicitations from City of Alameda are tracked and searchable. As a city agency, City of Alameda regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Qualifications, Statement of Exceptions, Project Pricing hourly rate sheet. Review the full document from City of Alameda for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alameda, CA. Review the full solicitation for detailed scope requirements.