City of Alameda - 5-Year On-Call Door and Gate Maintenance - 2025
City of AlamedaCity · Alameda, CA- Due
- Jan 13, 2026
- Deadline passed
- Posted
- Dec 12, 2025
- Contract term
- 5 years
- Primary contact
- Chandni Patel
- (510) 747-7978
The 30-second brief
The City of Alameda Public Works Department is seeking proposals for a 5-year on-call door and gate maintenance services contract to support daily operations and safety at approximately 76 City-owned facilities, including City Hall, City Hall West, Alameda Free Library buildings, Recreation and Parks buildings, Police, and Fire. The scope encompasses routine and on-call services, emergency response, preventive maintenance, safe-off and temporary support services, and additional installations. Covered assets include pedestrian entry doors, hollow metal doors, storefront doors, wood and fire-rated doors, ADA-accessible doors, overhead doors, roll-up doors, sectional doors, garage doors, sliding gates, swing gates, and security grilles. Work includes hardware repair/replacement, operator maintenance, springs, cables, safety devices, and ADA compliance support. Proposals are due by January 13, 2026, at 2:00 PM via email to [email protected]. Questions must be submitted by December 23, 2025.
Routine and On-Call Services, Preventive Maintenance, Emergency Response, Safe-Off and Temporary Support Services, Additional Services
Ability of the Proposer to Carry Out and Manage the Proposed Project - 25%, Qualifications - 25%, Willingness to Comply with the Proposed Agreement Terms - 25%, Cost of Proposal - 25%, Local Business
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Summary
The City of Alameda Public Works Department is seeking proposals for a 5-year on-call door and gate maintenance services contract to support daily operations and safety at approximately 76 City-owned facilities, including City Hall, City Hall West, Alameda Free Library buildings, Recreation and Parks buildings, Police, and Fire.
The scope encompasses routine and on-call services, emergency response, preventive maintenance, safe-off and temporary support services, and additional installations. Covered assets include pedestrian entry doors, hollow metal doors, storefront doors, wood and fire-rated doors, ADA-accessible doors, overhead doors, roll-up doors, sectional doors, garage doors, sliding gates, swing gates, and security grilles. Work includes hardware repair/replacement, operator maintenance, springs, cables, safety devices, and ADA compliance support. Proposals are due by January 13, 2026, at 2:00 PM via email to [email protected]. Questions must be submitted by December 23, 2025.
EVALUATION CRITERIA
Ability of the Proposer to Carry Out and Manage the Proposed Project - 25%, Qualifications - 25%, Willingness to Comply with the Proposed Agreement Terms - 25%, Cost of Proposal - 25%, Local Business
REQUIRED DELIVERABLES
5- Routine and On-Call Services
- Preventive Maintenance
- Emergency Response
- Safe-Off and Temporary Support Services
- Additional Services
REQUIRED ATTACHMENTS
3- Statement of Qualifications
- Statement of Exceptions
- Project Pricing
- Submit to
- [email protected]
- Scope location
- Alameda, CA
Questions about this RFP
How do I respond to this RFP from City of Alameda?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Chandni Patel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Alameda in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chandni Patel at (510) 747-7978. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Routine and On-Call Services, Preventive Maintenance, Emergency Response, Safe-Off and Temporary Support Services, Additional Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability of the Proposer to Carry Out and Manage the Proposed Project - 25%, Qualifications - 25%, Willingness to Comply with the Proposed Agreement Terms - 25%, Cost of Proposal - 25%, Local Business" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Alameda?
All active and historical solicitations from City of Alameda are tracked and searchable. As a city agency, City of Alameda regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Qualifications, Statement of Exceptions, Project Pricing. Review the full document from City of Alameda for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alameda, CA. Review the full solicitation for detailed scope requirements.