Christopher Newport University Kitchen Management Software RFP 2026
Christopher Newport UniversityHigher Ed · Newport News, VA- Due
- Mar 30, 2026
- Deadline passed
- Posted
- Feb 27, 2026
- Primary contact
- April Shuman
The 30-second brief
Christopher Newport University is issuing this Request for Proposal (RFP) to procure a fully realized, off-the-shelf kitchen management software solution for its Dining Services department. The system is intended to streamline core operational, financial, and administrative processes, specifically inventory management, recipe and menu costing, production planning, and reporting. The goal is to replace manual or paper-based systems with a scalable, data-driven solution that improves efficiency and accuracy. Proposals are due by March 30, 2026. The primary contact for this solicitation is April Shuman.
Off-the-shelf kitchen management software solution, Inventory management, Recipe and menu costing, Production planning, Reporting
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Summary
Christopher Newport University is issuing this Request for Proposal (RFP) to procure a fully realized, off-the-shelf kitchen management software solution for its Dining Services department.
The system is intended to streamline core operational, financial, and administrative processes, specifically inventory management, recipe and menu costing, production planning, and reporting. The goal is to replace manual or paper-based systems with a scalable, data-driven solution that improves efficiency and accuracy. Proposals are due by March 30, 2026. The primary contact for this solicitation is April Shuman.
REQUIRED DELIVERABLES
5- Off-the-shelf kitchen management software solution
- Inventory management
- Recipe and menu costing
- Production planning
- Reporting
- Scope location
- Newport News, VA
Questions about this RFP
How do I respond to this RFP from Christopher Newport University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact April Shuman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Christopher Newport University in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is April Shuman. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Off-the-shelf kitchen management software solution, Inventory management, Recipe and menu costing, Production planning, Reporting. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Christopher Newport University?
All active and historical solicitations from Christopher Newport University are tracked and searchable. As a higher ed agency, Christopher Newport University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Christopher Newport University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newport News, VA. Review the full solicitation for detailed scope requirements.