Cherokee County Board of Education HVAC Units Procurement ITB #26-12 2026
Cherokee County School DistrictSchool · Centre, AL- Due
- Aug 27, 2026
- Deadline passed
- Posted
- Aug 5, 2026
- Contract term
- 1 year
- Primary contact
- Andrea Aultman
- (256) 927-3362
The 30-second brief
The Cherokee County Board of Education is requesting sealed bids for the procurement of various HVAC units and related refrigeration equipment. The scope includes 2 to 20-ton name brand gas/electric heat/air units (Trane, RUUD, Rheem), window units (8,000-25,000 BTU), Friedrich P-Tac and portable units, Fujitsu mini-split and VRF systems, Bard wall pack units, and Larkin/Copeland cooler and freezer condenser-evaporator units. Additional items include KE2 therm controllers, Sterling hanging gas heaters, and Nushield/I-Wave air purification components. Bidders must provide a price list for all specified capacities and sizes. The contract award period runs from October 1, 2026, to September 30, 2027. Sealed bids are due by August 27, 2026, at 10:00 A.M. Central Time. Questions are accepted until August 25, 2026, at 1:30 PM.
Completed and signed Invitation to Bid Form, Completed Vendor Bid Response Form, Signed and dated E-Verify Memorandum of Understanding, Initialed copy of the bid document
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Summary
The Cherokee County Board of Education is requesting sealed bids for the procurement of various HVAC units and related refrigeration equipment.
The scope includes 2 to 20-ton name brand gas/electric heat/air units (Trane, RUUD, Rheem), window units (8,000-25,000 BTU), Friedrich P-Tac and portable units, Fujitsu mini-split and VRF systems, Bard wall pack units, and Larkin/Copeland cooler and freezer condenser-evaporator units. Additional items include KE2 therm controllers, Sterling hanging gas heaters, and Nushield/I-Wave air purification components. Bidders must provide a price list for all specified capacities and sizes. The contract award period runs from October 1, 2026, to September 30, 2027. Sealed bids are due by August 27, 2026, at 10:00 A.M. Central Time. Questions are accepted until August 25, 2026, at 1:30 PM.
REQUIRED DELIVERABLES
4- Completed and signed Invitation to Bid Form
- Completed Vendor Bid Response Form
- Signed and dated E-Verify Memorandum of Understanding
- Initialed copy of the bid document
REQUIRED ATTACHMENTS
4- Invitation to Bid Form
- Vendor Bid Response Form
- E-Verify Memorandum of Understanding
- Price List
- Submit to
- 200 Armory Road, Centre, AL 35960
- Duration
- 12 months
- Scope location
- Centre, AL
- Reported agency
- Cherokee County Board of Education
Questions about this ITB
How do I respond to this ITB from Cherokee County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 Armory Road, Centre, AL 35960. For questions, contact Andrea Aultman.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Cherokee County School District in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrea Aultman at (256) 927-3362. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed and signed Invitation to Bid Form, Completed Vendor Bid Response Form, Signed and dated E-Verify Memorandum of Understanding, Initialed copy of the bid document. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Cherokee County School District?
All active and historical solicitations from Cherokee County School District are tracked and searchable. As a school agency, Cherokee County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Invitation to Bid Form, Vendor Bid Response Form, E-Verify Memorandum of Understanding, Price List. Review the full document from Cherokee County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Centre, AL. Review the full solicitation for detailed scope requirements.