Century College University-Wide Ticketing & Event Management Solution RFP SRC-MNSU-2027-000629-RFP
Century CollegeHigher Ed · White Bear Lake, MN- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Aug 3, 2026
- Contract term
- 3 years
- Primary contact
- Jill Rollings
- (507) 389-5016
The 30-second brief
Minnesota State University, Mankato is requesting proposals from qualified vendors to provide a comprehensive, cloud-based SaaS ticketing and event management platform supporting university event operations including athletics, student activities, theatre, performing arts, and conferences. The solution must feature mobile-responsive ticketing, digital ticket delivery, barcode scanning, SSO integration with Azure Active Directory or OpenID, payment processing via Authorize.net with Apple Pay and Google Pay support, PCI compliance, CRM and marketing tools, real-time sales reporting, and support for a minimum of eight venues with recurring event management. The proposal submission deadline is September 23, 2026, at 2:00 PM CDT, with questions due by August 19, 2026. The initial contract term is three years with options to renew for up to two additional years, targeting a go-live date of July 1, 2027.
Price/Value 30%, Work Plan (Functional & Technical Requirements, User Experience, Reporting/Marketing, Implementation) 40%, Terms & Conditions Adherence 10%, Qualifications 10%, Accessibility 10%
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Summary
Minnesota State University, Mankato is requesting proposals from qualified vendors to provide a comprehensive, cloud-based SaaS ticketing and event management platform supporting university event operations including athletics, student activities, theatre, performing arts, and conferences.
The solution must feature mobile-responsive ticketing, digital ticket delivery, barcode scanning, SSO integration with Azure Active Directory or OpenID, payment processing via Authorize.net with Apple Pay and Google Pay support, PCI compliance, CRM and marketing tools, real-time sales reporting, and support for a minimum of eight venues with recurring event management. The proposal submission deadline is September 23, 2026, at 2:00 PM CDT, with questions due by August 19, 2026. The initial contract term is three years with options to renew for up to two additional years, targeting a go-live date of July 1, 2027.
EVALUATION CRITERIA
Price/Value 30%, Work Plan (Functional & Technical Requirements, User Experience, Reporting/Marketing, Implementation) 40%, Terms & Conditions Adherence 10%, Qualifications 10%, Accessibility 10%
REQUIRED ATTACHMENTS
6- Affidavit of Non-Collusion
- Affirmative Action declaration page
- Supplier Diversity Form
- Technical/Functional Requirements spreadsheet
- Three higher education references
- Completed VPAT
- Submit to
- https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CJ5xic7DL7g0%2FWYkpvI4%2FiULpUCX5CS%2BPGxaJ
- Duration
- 60 months
- Scope location
- Mankato, MN
Questions about this RFP
How do I respond to this RFP from Century College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CJ5xic7DL7g0%2FWYkpvI4%2FiULpUCX5CS%2BPGxaJ. For questions, contact Jill Rollings.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Century College in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jill Rollings at (507) 389-5016. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price/Value 30%, Work Plan (Functional & Technical Requirements, User Experience, Reporting/Marketing, Implementation) 40%, Terms & Conditions Adherence 10%, Qualifications 10%, Accessibility 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Century College?
All active and historical solicitations from Century College are tracked and searchable. As a higher ed agency, Century College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, Affirmative Action declaration page, Supplier Diversity Form, Technical/Functional Requirements spreadsheet, three higher education references, completed VPAT. Review the full document from Century College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mankato, MN. Review the full solicitation for detailed scope requirements.