Scheduling Software (CCTA)
City of KalamazooCity · Kalamazoo, MI- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 8, 2026
- Contract term
- 5 years
- Primary contact
- Keshia Woodson-Sow
- (269) 337-8020
The 30-second brief
The Central County Transportation Authority (CCTA) is soliciting proposals for an integrated fixed-route scheduling system to automate business processes, transit scheduling, blocking, run cutting, bidding, and National Transit Database (NTD) reporting. The system must support 21 bus routes, 46 diesel and hybrid buses, 720 stops, 70 full-time and 10 part-time operators, and integrate with Avail Technologies CAD/AVL, Kronos payroll, and Genfare fare collection. Proposals are due by October 13, 2026, at 3:30 p.m. ET. The contract term is 5 years (60 months) with a possible extension. Evaluation criteria include responsiveness, staff qualifications, project understanding, references, and pricing.
Comprehensive integrated fixed-route scheduling product supporting planning, Blocking, Run cutting, Bidding, Driver scheduling, File import/export, Management, NTD reporting, Static GTFS file generation, Implementation services, Training, And ongoing maintenance.
Responsiveness to RFP (80 points), Qualifications of staff (80 points), Project Understanding (40 points), References (20 points), Pricing (40 points)
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Summary
The Central County Transportation Authority (CCTA) is soliciting proposals for an integrated fixed-route scheduling system to automate business processes, transit scheduling, blocking, run cutting, bidding, and National Transit Database (NTD) reporting.
The system must support 21 bus routes, 46 diesel and hybrid buses, 720 stops, 70 full-time and 10 part-time operators, and integrate with Avail Technologies CAD/AVL, Kronos payroll, and Genfare fare collection. Proposals are due by October 13, 2026, at 3:30 p.m. ET. The contract term is 5 years (60 months) with a possible extension. Evaluation criteria include responsiveness, staff qualifications, project understanding, references, and pricing.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Comprehensive integrated fixed-route scheduling product supporting planning
- Blocking
- Run cutting
- Bidding
- Driver scheduling
- File import/export
- Management
- NTD reporting
- Static GTFS file generation
- Implementation services
- Training
- Ongoing maintenance
REQUIRED ATTACHMENTS
7- Proposal and Award page(s)
- Proposer's Form
- DBE Participation Form
- Debarment Suspension and Other Responsibility Matters certification
- Certification of Compliance with Federal Contract Clauses
- Financial Contact Information / Taxpayer ID
- Certificate of Insurance
- Submit to
- City of Kalamazoo Purchasing Division, 241 W South Street, Kalamazoo, MI 49007
- Duration
- 60 months
- Scope location
- Kalamazoo, MI
- Reported agency
- Central County Transportation Authority
Questions about this RFP
How do I respond to this RFP from City of Kalamazoo?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Kalamazoo Purchasing Division, 241 W South Street, Kalamazoo, MI 49007. For questions, contact Keshia Woodson-Sow.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Kalamazoo in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Keshia Woodson-Sow at (269) 337-8020. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive integrated fixed-route scheduling product supporting planning, Blocking, Run cutting, Bidding, Driver scheduling, File import/export, Management, NTD reporting, Static GTFS file generation, Implementation services, Training, And ongoing maintenance.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to RFP (80 points), Qualifications of staff (80 points), Project Understanding (40 points), References (20 points), Pricing (40 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Kalamazoo?
All active and historical solicitations from City of Kalamazoo are tracked and searchable. As a city agency, City of Kalamazoo regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal and Award page(s), Proposer's Form, DBE Participation Form, Debarment Suspension and Other Responsibility Matters certification, Certification of Compliance with Federal Contract Clauses, Fin. Review the full document from City of Kalamazoo for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kalamazoo, MI. Review the full solicitation for detailed scope requirements.