Centennial School District 28j School Photography Services RFP 2026-05
Centennial School District 28JSchool · Portland, OR- Due
- May 27, 2026
- Deadline passed
- Posted
- Apr 29, 2026
- Contract term
- 3 years
- Primary contact
- Paul Southerton
The 30-second brief
Centennial School District 28j is soliciting proposals under RFP 2026-05 to establish a Master Price Agreement for school photography services. The scope includes traditional school portraits for approximately 5,450 students across six elementary schools, two middle schools, one high school, and a virtual academy. Deliverables include portrait packages, student and staff identification badges (barcoded), class composites for primary schools, secondary school class directories, and high-resolution digital image delivery for yearbooks. The contract term is initially three years (July 1, 2026 - June 30, 2029) with potential one-year extensions up to a total of ten years. Proposals are due via email by May 27, 2026, with a question deadline of May 20, 2026. Requirements include background checks per ORS 326.603 and specific insurance coverages including $2M General Liability.
Portrait packages, Student identification badges, Class composites, Secondary class directories, Yearbook image files, District staff portraits
Experience and Qualifications (15), Technical Approach and Service Delivery (15), Data Security and Privacy (35), Price Schedule (35), Insurance (Pass/Fail), References (Pass/Fail), Interview (20)
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Summary
Centennial School District 28j is soliciting proposals under RFP 2026-05 to establish a Master Price Agreement for school photography services.
The scope includes traditional school portraits for approximately 5,450 students across six elementary schools, two middle schools, one high school, and a virtual academy. Deliverables include portrait packages, student and staff identification badges (barcoded), class composites for primary schools, secondary school class directories, and high-resolution digital image delivery for yearbooks. The contract term is initially three years (July 1, 2026 - June 30, 2029) with potential one-year extensions up to a total of ten years. Proposals are due via email by May 27, 2026, with a question deadline of May 20, 2026. Requirements include background checks per ORS 326.603 and specific insurance coverages including $2M General Liability.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Portrait packages
- Student identification badges
- Class composites
- Secondary class directories
- Yearbook image files
- District staff portraits
REQUIRED ATTACHMENTS
7- Attachment A - Proposer Certification
- Attachment B - Independent Contractor Certification
- Attachment C - Affidavit of Non-Collusion
- Attachment D - Non-Conflict of Interest Certification
- Attachment E - Proposer Responsibility Form
- Attachment F - Proposer Reference Form
- Attachment G - Price Schedule
- Submit to
- [email protected]
- Duration
- 120 months
- Scope location
- Portland, OR
- Reported agency
- Centennial School District 28j
Questions about this RFP
How do I respond to this RFP from Centennial School District 28J?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Paul Southerton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Centennial School District 28J in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Paul Southerton. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Portrait packages, Student identification badges, Class composites, Secondary class directories, Yearbook image files, District staff portraits. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications (15), Technical Approach and Service Delivery (15), Data Security and Privacy (35), Price Schedule (35), Insurance (Pass/Fail), References (Pass/Fail), Interview (20)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Centennial School District 28J?
All active and historical solicitations from Centennial School District 28J are tracked and searchable. As a school agency, Centennial School District 28J regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Proposer Certification, Attachment B - Independent Contractor Certification, Attachment C - Affidavit of Non-Collusion, Attachment D - Non-Conflict of Interest Certification, Attachment. Review the full document from Centennial School District 28J for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portland, OR. Review the full solicitation for detailed scope requirements.