Carteret County - Chemical Treatment Services for HVAC Water Systems - RFP No. 26Chem (2026)
Carteret CountyCounty · Beaufort, NC- Due
- Oct 30, 2026
- 2 days left
- Posted
- Oct 7, 2026
- Contract term
- 1 year
- Primary contact
- Ray Farnum
- (252) 241-6913
The 30-second brief
Carteret County Government is seeking qualified contractors to provide chemical treatment and water treatment services for existing HVAC water systems at the Courthouse/Jail Complex, Old Administration Facility, and County Detention Center. The scope includes initial system evaluation, routine chemical treatment and water testing, monthly service of the Courthouse cooling tower, and quarterly service of designated closed-loop hot and chilled water systems. Contractors must supply all labor, materials, chemicals, equipment, testing, and written service reports to protect systems from corrosion, scale, biological growth, and fouling. The initial contract term runs through June 30, 2027, with five one-year renewal options. Proposals are due by October 30, 2026, at 10:00 AM EST, with questions due by October 23, 2026. Evaluation criteria include responsiveness, qualifications, availability/staffing, response capability, cost, and references.
Initial system evaluation; Routine chemical treatment and water testing; Monthly service of the Courthouse cooling tower; Quarterly service of designated closed-loop hot and chilled water systems; Monitoring and adjustment of chemical treatment levels; Inspection of chemical feed equipment, Pumps, Controllers, And pot feeders; Written service reports; Emergency and additional water treatment services
Responsiveness to the RFP requirements (20%), Contractor qualifications and relevant experience (20%), Availability, staffing, equipment, and demonstrated capacity (15%), Response/mobilization capability (15%), Overall cost (20%), References and past performance (10%)
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Summary
Carteret County Government is seeking qualified contractors to provide chemical treatment and water treatment services for existing HVAC water systems at the Courthouse/Jail Complex, Old Administration Facility, and County Detention Center.
The scope includes initial system evaluation, routine chemical treatment and water testing, monthly service of the Courthouse cooling tower, and quarterly service of designated closed-loop hot and chilled water systems. Contractors must supply all labor, materials, chemicals, equipment, testing, and written service reports to protect systems from corrosion, scale, biological growth, and fouling. The initial contract term runs through June 30, 2027, with five one-year renewal options. Proposals are due by October 30, 2026, at 10:00 AM EST, with questions due by October 23, 2026. Evaluation criteria include responsiveness, qualifications, availability/staffing, response capability, cost, and references.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Initial system evaluation
- Routine chemical treatment and water testing
- Monthly service of the Courthouse cooling tower
- Quarterly service of designated closed-loop hot and chilled water systems
- Monitoring and adjustment of chemical treatment levels
- Inspection of chemical feed equipment, Pumps, Controllers, And pot feeders
- Written service reports
- Emergency and additional water treatment services
REQUIRED ATTACHMENTS
12- Certificate of Insurance for Liability and Worker’s Compensation
- Company W-9
- Iran Divestment Act Certification
- Subcontractor Form
- Supplier Exemption Form
- Certification Regarding Debarment and Suspension Form
- E-Verify Compliance Affidavit
- Completed Proposal and Contract lines
- Material submittals and timelines
- Signed Service Agreement
- Signed Bid Sheet
- Proposed Treatment Plan
REQUIRED STAFFING
3- Submit to
- 306 Church Street, Morehead City, NC 28557
- Duration
- 72 months
- Scope location
- Morehead City, NC
Questions about this RFP
How do I respond to this RFP from Carteret County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 306 Church Street, Morehead City, NC 28557. For questions, contact Ray Farnum.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Carteret County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ray Farnum at (252) 241-6913. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Regular-hour technician, After-hours technician, Emergency response/mobilization. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Initial system evaluation; Routine chemical treatment and water testing; Monthly service of the Courthouse cooling tower; Quarterly service of designated closed-loop hot and chilled water systems; Monitoring and adjustment of chemical treatment levels; Inspection of chemical feed equipment, Pumps, C. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to the RFP requirements (20%), Contractor qualifications and relevant experience (20%), Availability, staffing, equipment, and demonstrated capacity (15%), Response/mobilization capabil..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Carteret County?
All active and historical solicitations from Carteret County are tracked and searchable. As a county agency, Carteret County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance for Liability and Worker’s Compensation, Company W-9, Iran Divestment Act Certification, Subcontractor Form, Supplier Exemption Form, Certification Regarding Debarment and Sus. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Carteret County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Morehead City, NC. Review the full solicitation for detailed scope requirements.